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VEHICLE MAINTENANCE CONTRACT 2026-2029 (2032)

Tender Overview

ORGANIZATION

Preston City Council

LOCATION

Lancashire, United Kingdom

VALUE

£5,040,000

DEADLINE

February 23, 2026 at 12:00

CATEGORY

Other

CPV CODE

50100000

REFERENCE

004555-2026

Project Timeline

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Contact Information

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View Original

Original Tender Description

This invitation to tender invites bids for the maintenance and repair of Preston City Council's fleet. The Contract must ensure all vehicles, plant and machinery remain operationally safe and compliant with all relevant legislation. Register and logon at https://procontract.due-north.com/Advert?advertId=401ed89a-2cf5-f011-813c-005056b64545
⚠️

MANDATORY EXCLUSION GROUNDS

  • Information on mandatory exclusion grounds is not provided in the attached documents.
✓

ELIGIBILITY REQUIREMENTS

  • The bidder must be able to register and log on to the ProContract portal (due-north.com).
  • The bidder must be legally able to provide services in the UK/EU.
  • The bidder must be able to meet the contract duration requirements (36 months with potential extension).
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • The bidder must be capable of providing maintenance and repair services for Preston City Council's diverse fleet, including vehicles, plant, and machinery.
  • The bidder must ensure all serviced assets remain operationally safe.
  • The bidder must ensure all serviced assets remain compliant with all relevant legislation.
💰

FINANCIAL REQUIREMENTS

  • The bidder must be able to undertake a contract with an estimated value of 5040000 EUR (£4.2M).
📋

SUBMISSION REQUIREMENTS

  • Bidders must register and log on at the specified ProContract portal: https://procontract.due-north.com/Advert?advertId=401ed89a-2cf5-f011-813c-005056b64545.
  • Bids must be submitted via the ProContract portal.
  • Bids must be submitted by the deadline: 2026-02-23T12:00:00+00:00.
  • Bidders must express interest as per instructions on the ProContract portal.

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HTM
Lot L-2
General InformationL-2.html
Summary:
This document provides an overview of Preston City Council's tender for vehicle maintenance services from 2026-2029 (potentially until 2032), detailing key dates, contact information, and the scope of work for fleet repair and compliance.
DOC
OCDS Record
OCDS Data004555-2026_ocds_record.json
Summary:
This OCDS record provides public information about Preston City Council's tender for fleet maintenance and repair, detailing buyer contact information and tender initiation.
DOC
OCDS Release Package
OCDS Data004555-2026_ocds_release.json
Summary:
This OCDS data package provides structured information about Preston City Council's tender for fleet maintenance and repair, detailing the buyer, contact information, and the tender's initiation.
PDF
Official PDF Version
Administrative Documents004555-2026_official.pdf
Summary:
This tender notice from Preston City Council invites bids for a £4.2M vehicle maintenance and repair contract for its fleet, running from October 2026 to September 2029 (with a possible extension), requiring registration on the ProContract portal for full details and submission.
HTM
Tender Notice
Administrative Documents004555-2026.html
Summary:
This document is a tender notice from Preston City Council inviting bids for a £4.2M vehicle maintenance and repair contract for its fleet from 2026 to 2029 (with a possible extension to 2032), directing interested parties to the ProContract portal for full details and submission.

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53
Fair

Tender Quality Score

This tender for vehicle maintenance by Preston City Council provides basic information and directs to an e-procurement portal, but critically lacks specified evaluation criteria and mandatory exclusion grounds in the provided documentation.

Score Breakdown

Legal Compliance35/100

The provided tender information is significantly deficient as it explicitly states that mandatory exclusion grounds are not provided and no evaluation criteria are specified. These are fundamental legal requirements for public procurement transparency and fairness.

•Information on mandatory exclusion grounds is not provided.
•No evaluation criteria specified.
Clarity55/100

While the general description and high-level requirements are clear, the absence of specified evaluation criteria and detailed performance conditions significantly reduces the overall clarity for potential bidders.

•No evaluation criteria specified.
•Detailed performance conditions (e.g., KPIs, SLAs) are not provided in the summary.
Completeness45/100

Basic information such as title, organization, value, and deadlines are present. However, critical components like full tender specifications, detailed contract terms, mandatory exclusion grounds, and evaluation criteria are missing from the provided content, being only referenced via an external portal.

•Full tender specifications and detailed contract terms are not provided in the summary.
•Mandatory exclusion grounds are missing.
Fairness45/100

The absence of specified evaluation criteria severely compromises the fairness and transparency of the procurement process, making it difficult for bidders to understand how their proposals will be judged. While e-procurement is enabled and requirements appear generic, this omission is critical.

•No evaluation criteria specified, impacting transparency and fair competition.
Practicality85/100

The tender effectively utilizes an e-procurement portal for submission and provides a clear URL. Key practical details like the contract start date and duration are specified, facilitating bidder engagement.

Data Consistency85/100

Most key fields are populated, and dates are logical. Minor inconsistencies include missing codes for the procedure type and an unspecified liable person, but these do not significantly impact the overall data integrity.

•Missing codes for 'Type' and 'Procedure'.
•'Liable Person' field is empty.
Sustainability25/100

The tender does not include any explicit criteria or focus on green procurement, social aspects, or innovation. It is also not indicated as EU-funded, which often correlates with higher sustainability standards.

•No explicit sustainability criteria.
•No social aspects mentioned.

Strengths

Clear description of services required.
Estimated value and duration are specified.
Utilizes an e-procurement portal for submission.
CPV code and NUTS code are correctly assigned.

Concerns

Critical absence of evaluation criteria.
Missing mandatory exclusion grounds.
Full tender documents not directly provided in the analysis content.
Lack of sustainability, social, or innovation focus.

Recommendations

1. Ensure all mandatory legal requirements, including exclusion grounds and evaluation criteria, are explicitly published and easily accessible.
2. Provide comprehensive tender documents directly or ensure the summary clearly outlines where all detailed information can be found.
3. Consider integrating sustainability, social, and innovation criteria into future tenders to promote broader public value.

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Tender Quality Score
53/ 100 · Fair
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