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Delivery of Minor Adaptations to Support Independent Living – Prior Information Notice

Tender Overview

LOCATION

West Wales and The Valleys, United Kingdom

VALUE

£752,100

DEADLINE

February 27, 2026 at 00:00

CATEGORY

Other

CPV CODE

85000000

REFERENCE

000873-2026

Project Timeline

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Contact Information

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Original Tender Description

Conwy County Borough Council is preparing to launch a tender exercise to deliver Minor Adaptation Response Services and ENABLE‑Funded Minor Adaptations for eligible residents across the county. The service will support individuals with chronic conditions or physical disabilities to maintain independence and improve safety and wellbeing within their homes, through the provision of reliable, responsive and good‑quality minor adaptations in line with approved building, electrical and safety standards. The forthcoming procurement will cover adaptations up to £350 per case for the Minor Adaptation Response Service and between £350 and £1,500 for ENABLE‑funded adaptations, following assessments of need. The service will be required to operate five days a week during standard working hours and adhere to robust quality assurance, performance monitoring, and reporting requirements as set out in the service specifications. The Council intends to publish the tender opportunity during January 2026.
⚠️

MANDATORY EXCLUSION GROUNDS

  • Specific mandatory exclusion grounds will be detailed in the full tender documents to be published in January 2026.
✓

ELIGIBILITY REQUIREMENTS

  • Specific eligibility requirements will be detailed in the full tender documents to be published in January 2026.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Bidders must demonstrate the capability to deliver Minor Adaptation Response Services.
  • Bidders must demonstrate the capability to deliver ENABLE‑Funded Minor Adaptations.
  • Bidders must be capable of providing adaptations up to £350 per case for the Minor Adaptation Response Service.
  • Bidders must be capable of providing adaptations between £350 and £1,500 per case for ENABLE‑funded adaptations.
  • Bidders must be able to operate the service five days a week during standard working hours.
  • Bidders must adhere to approved building, electrical, and safety standards in all adaptation work.
  • Bidders must implement robust quality assurance processes for the service.
  • Bidders must be capable of performance monitoring as per service specifications.
  • Bidders must be capable of fulfilling reporting requirements as set out in service specifications.
  • Bidders must demonstrate expertise in supporting individuals with chronic conditions or physical disabilities.
  • Bidders must demonstrate the ability to provide reliable, responsive, and good-quality minor adaptations.
💰

FINANCIAL REQUIREMENTS

  • Specific financial requirements will be detailed in the full tender documents to be published in January 2026.
📋

SUBMISSION REQUIREMENTS

  • Specific submission requirements, including forms and templates, will be detailed in the full tender documents to be published in January 2026.
  • The tender opportunity is expected to be published in January 2026.
  • The submission deadline for the future tender is anticipated to be 2026-02-27 00:00:00.

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Official PDF Version
PDF000873-2026_official.pdf
Summary:
Conwy County Borough Council is issuing a Prior Information Notice for an upcoming tender in January 2026 to deliver minor adaptation services (up to £1,500 per case) supporting independent living for eligible residents.

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67
Good

Tender Quality Score

This Prior Information Notice effectively communicates the upcoming tender for minor adaptations services, outlining the scope, estimated value, and key technical capabilities required. As a PIN, it lacks the detailed information necessary for a comprehensive assessment of the full procurement process.

Score Breakdown

Legal Compliance100/100

As a Prior Information Notice (PIN) for a below-threshold open competition, it appears legally compliant by providing early notification of the upcoming opportunity. Full compliance will depend on the detailed tender documents.

Clarity40/100

The description of the service, its purpose, and the scope of adaptations (financial thresholds, operational hours) is clear and well-articulated for a PIN. The high-level technical capability requirements are also clearly stated.

Completeness83/100

As a Prior Information Notice, it is intentionally incomplete, deferring critical details such as mandatory exclusion grounds, eligibility, financial, and submission requirements, as well as evaluation criteria, to the full tender documents. This is expected for a PIN.

•Lack of full tender documents
•Missing evaluation criteria
Fairness60/100

The technical capability requirements outlined are general and appear to promote open competition at this preliminary stage. There is no indication of tailoring for a specific company based on the information provided.

Practicality40/100

The service requirements, including operational hours, adherence to standards, and quality/performance monitoring, are practical and reflect the nature of the service. The financial thresholds for adaptations are also clearly defined.

Data Consistency100/100

All information provided within the Prior Information Notice is consistent and coherent.

Sustainability0/100

The PIN does not include any specific requirements or considerations related to environmental, social, or innovative aspects of sustainability. This represents a missed opportunity for a service with community impact.

•No explicit green procurement criteria
•No explicit social criteria

Strengths

Clear and detailed description of the service scope and purpose
Transparent disclosure of estimated value and contract duration
Well-defined high-level technical capability requirements
Early notification via a Prior Information Notice

Concerns

Absence of specific mandatory exclusion grounds, eligibility, financial, and submission requirements, which are crucial for bidder preparation in the full tender
Lack of any specified evaluation criteria, making it impossible to understand how bids will be assessed in the future tender
No mention of social, environmental (green procurement), or innovation criteria, which could enhance the tender's overall impact
Missing specific location information (NUTS code N/A)

Recommendations

1. Ensure the full tender documents provide comprehensive and unambiguous details for all requirements, including clear evaluation criteria.
2. Consider incorporating social, environmental, and innovation criteria to maximize the tender's broader impact and value.
3. Provide clear location information (NUTS code) in the full tender documents.

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Tender Quality Score
67/ 100 · Good
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