United Kingdom454 days leftOpen

WSCC - JS - Passenger Transport DPS

Tender Overview

LOCATION

Surrey, East and West Sussex, United Kingdom

VALUE

£175,000,000

DEADLINE

May 02, 2027 at 11:00

CATEGORY

Other

CPV CODE

60100000

REFERENCE

010315-2022

Project Timeline

Contact Information

View Original

Original Tender Description

The Council intends to establish a Dynamic Purchasing System (DPS) for the provision of passenger transport services. The procurement procedure is in accordance with the requirements of the Public Contract Regulations 2015 (SI2015/103) (PCR 2015). A Dynamic Purchasing System (DPS) is a completely electronic system used to purchase commonly used goods, works or services. The DPS may be divided into categories of products, works or services commonly sometimes referred to as lots. The DPS will be open for submissions from 03 May 2022 with further competitions to be issued via the DPS from 24 June 2022.
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MANDATORY EXCLUSION GROUNDS

  • Bidders must not be subject to any mandatory exclusion grounds as defined by the Public Contract Regulations 2015 (SI2015/103).

ELIGIBILITY REQUIREMENTS

  • Specific eligibility criteria are not detailed in the provided information but would be outlined in the full tender documents.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Specific technical capability criteria for providing passenger transport services are not detailed in the provided information but would be outlined in the full tender documents.
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FINANCIAL REQUIREMENTS

  • Specific financial standing requirements are not detailed in the provided information but would be outlined in the full tender documents.
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SUBMISSION REQUIREMENTS

  • Submissions must be made electronically as the DPS is a completely electronic system.
  • Initial submissions to join the DPS can be made from 03 May 2022.
  • Submissions to join the DPS must be made by the deadline of 2027-05-02 11:00:00.
  • Bidders must be prepared to participate in further competitions issued via the DPS from 24 June 2022 onwards, once admitted to the DPS.
  • Bidders must adhere to the procurement procedure in accordance with the Public Contract Regulations 2015 (SI2015/103).
  • Submissions must be for the provision of passenger transport services.
  • Submissions may need to address specific categories or lots if the DPS is divided as such.

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PDF
Official PDF Version
PDF010315-2022_official.pdf
Summary:
West Sussex County Council is establishing a £175 million Dynamic Purchasing System (DPS) for passenger transport services, open for supplier submissions from May 3, 2022.

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67
Good

Tender Quality Score

This tender establishes a Dynamic Purchasing System (DPS) for passenger transport services, which is a suitable mechanism for ongoing needs. However, the provided information is critically incomplete, lacking essential tender documents and detailed requirements, which severely impacts fairness and clarity.

Score Breakdown

Legal Compliance100/100

The tender states adherence to PCR 2015, which is appropriate for a DPS. However, the classification as 'Restricted procedure' contradicts the description of a DPS, which operates under an open procedure framework.

Contradiction between 'Restricted procedure' classification and 'Dynamic Purchasing System (DPS)' description.
Clarity40/100

While the general concept of the DPS is clearly described, the specific requirements for bidders are entirely absent, making it impossible for potential suppliers to understand what is expected.

Absence of specific eligibility criteria.
Absence of specific technical capability requirements.
Completeness83/100

The tender information is severely incomplete, as no full tender documents are attached, and critical details regarding eligibility, technical, financial, and evaluation criteria are explicitly stated as missing.

No full tender documents attached or available.
Missing specific eligibility criteria.
Fairness60/100

The profound lack of detailed requirements and the absence of full tender documents create a highly unfair bidding environment, as potential suppliers cannot adequately prepare or assess their suitability, potentially favoring incumbents or those with prior insider knowledge.

Absence of detailed requirements hinders fair and equal competition.
Potential for information asymmetry due to missing documentation.
Practicality40/100

The DPS mechanism itself is practical for the procuring authority to manage ongoing service needs. However, the current tender publication is impractical for bidders, who cannot prepare a submission without essential information.

Bidders cannot practically prepare submissions without detailed eligibility, technical, and financial requirements.
Data Consistency100/100

There is a significant inconsistency in the classification of the procurement procedure, stating 'Restricted procedure' while describing a 'Dynamic Purchasing System (DPS)'.

Inconsistency between 'Restricted procedure' and 'Dynamic Purchasing System (DPS)' classification.
Sustainability0/100

The provided information does not include any mention of green procurement, social criteria, or innovation focus, which are increasingly important aspects of modern public procurement, especially for a contract of this value and duration.

Absence of green procurement criteria.
Absence of social criteria.

Strengths

Utilisation of a Dynamic Purchasing System (DPS) for flexible, long-term procurement.
High estimated value of 175,000,000.00 EUR, likely to attract significant market interest.
Long contract duration of 60 months offers stability for suppliers.
Clear description of the DPS mechanism and its electronic nature.
Adherence to Public Contract Regulations 2015 (PCR 2015) is stated.

Concerns

Critical absence of full tender documents and detailed requirements (eligibility, technical, financial).
Contradiction in procurement procedure classification ('Restricted' vs. 'DPS').
Missing specific evaluation criteria for admission to the DPS.
Lack of transparency and fairness due to incomplete information.
Absence of sustainability, social, or innovation considerations.

Recommendations

1. Immediately publish all comprehensive tender documents, including detailed eligibility, technical, financial, and evaluation criteria.
2. Rectify the inconsistency in the procurement procedure classification to accurately reflect a Dynamic Purchasing System (DPS).
3. Integrate and clearly outline sustainability, social, and innovation criteria to align with modern procurement best practices.

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Tender Quality Score
67/ 100 · Good

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