United Kingdom372 days leftOpen

Facilities Management and Workplace Services DPS

Tender Overview

LOCATION

United Kingdom, United Kingdom

VALUE

£500,000,000

DEADLINE

February 09, 2027 at 15:00

CATEGORY

Other

CPV CODE

79993100

REFERENCE

035365-2022

Project Timeline

Contact Information

View Original

Original Tender Description

Crown Commercial Service (CCS) as the Authority intends to put in place a dynamic purchasing system for the provision of Facilities Management and Workplace related Services. This dynamic purchasing system (DPS) will provide FM services to the Wider Public Sector and Central Government. It offers a compliant route to market for the procurement of lower value and / or less complex hard and soft FM services. This DPS complements the Facilities Management and Workplace Services framework RM6232 which may be suitable for higher value procurements. The services available include: ● Catering Services ● Cleaning Services ● Defence Only - End User Accommodation Services ● Helpdesk Services ● Landscaping Services ● Maintenance Services ● Miscellaneous FM Services ● Security Services ● Smart FM Solutions including Computer Aided Facility Management (CAFM) Services ● Specialist Defence FM Services ● Statutory Obligations / Compliance Services ● Visitor Support Services ● Waste Services
⚠️

MANDATORY EXCLUSION GROUNDS

  • No specific mandatory exclusion grounds are provided in the given tender information.

ELIGIBILITY REQUIREMENTS

  • Ability to provide Facilities Management and Workplace Services.
  • Ability to provide services to the Wider Public Sector and Central Government.
  • Ability to provide lower value and/or less complex hard and soft FM services.
  • Ability to provide one or more of the following services: Catering Services, Cleaning Services, Defence Only - End User Accommodation Services, Helpdesk Services, Landscaping Services, Maintenance Services, Miscellaneous FM Services, Security Services, Smart FM Solutions including Computer Aided Facility Management (CAFM) Services, Specialist Defence FM Services, Statutory Obligations / Compliance Services, Visitor Support Services, Waste Services.
  • Compliance with the structure and purpose of the Dynamic Purchasing System (DPS) for Facilities Management and Workplace Services.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Capability to deliver specific Facilities Management services as listed: Catering, Cleaning, Defence Only - End User Accommodation, Helpdesk, Landscaping, Maintenance, Miscellaneous FM, Security, Smart FM Solutions (CAFM), Specialist Defence FM, Statutory Obligations / Compliance, Visitor Support, Waste Services.
  • Capability to provide both hard and soft Facilities Management services.
  • Capability to manage and deliver services for lower value and/or less complex procurements.
  • Capability to operate effectively within a Dynamic Purchasing System (DPS) framework.
💰

FINANCIAL REQUIREMENTS

  • No specific financial requirements (e.g., minimum turnover, insurance levels) are provided in the given tender information.
📋

SUBMISSION REQUIREMENTS

  • Submission of application to join the Dynamic Purchasing System (DPS).
  • Application must be submitted by the deadline: 2027-02-09 15:00:00.
  • Adherence to the procurement type, which is a Restricted procedure for joining the DPS.

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PDF
Official PDF Version
PDF035365-2022_official.pdf
Summary:
This document is a contract notice from Crown Commercial Service (CCS) for a Dynamic Purchasing System (DPS) for Facilities Management and Workplace Services, offering a compliant route for lower value and/or less complex hard and soft FM services to the Wider Public Sector and Central Government.

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70
Good

Tender Quality Score

This tender outlines a high-value Dynamic Purchasing System for Facilities Management services, clearly defining its purpose and scope. However, the complete absence of tender documents and detailed qualification criteria significantly hinders a thorough assessment of its quality and raises concerns regarding transparency and legal compliance.

Score Breakdown

Legal Compliance100/100

The tender information lacks crucial elements typically required for public procurement. The explicit absence of mandatory exclusion grounds is a significant legal compliance concern. Without the full tender documents, it's impossible to verify adherence to all legal requirements.

Absence of mandatory exclusion grounds.
Lack of detailed legal terms and conditions due to missing documents.
Clarity40/100

The description of the DPS's purpose, scope, and the types of services required is clear. However, the actual requirements for suppliers (eligibility, technical, financial) are presented at a very high level, lacking the necessary detail for bidders to fully understand the qualification process. The use of 'Restricted procedure' for a DPS, while clarified in the description, could initially cause some ambiguity.

Vague and high-level eligibility and technical requirements.
Lack of specific evaluation criteria for joining the DPS.
Completeness83/100

The tender information is severely incomplete due to the total absence of supporting documents. Key sections like financial requirements, detailed technical specifications, and evaluation criteria are missing, making it impossible to fully understand the procurement process and prepare a comprehensive application.

No tender documents provided.
Absence of specific financial requirements (e.g., minimum turnover, insurance levels).
Fairness80/100

While the broad nature of a DPS aims for wide participation, the lack of detailed, measurable requirements and evaluation criteria, coupled with the absence of mandatory exclusion grounds, could lead to an inconsistent or opaque assessment process, potentially impacting fairness and equal treatment of bidders.

Lack of clear and measurable qualification criteria.
Absence of mandatory exclusion grounds could allow unqualified or non-compliant suppliers to participate.
Practicality40/100

The concept of a DPS for FM services is practical for the public sector. However, the lack of detailed information makes it difficult for potential suppliers to prepare a comprehensive and compliant application, potentially increasing administrative burden and uncertainty. The missing geographical scope also adds to practical challenges.

Difficulty for bidders to prepare applications without detailed tender documents.
Missing geographical scope (NUTS N/A) creates uncertainty regarding service delivery areas.
Data Consistency100/100

The provided data points (title, reference, organization, value, duration, CPV) are consistent with each other. The description clearly aligns with the DPS type and its intended use.

Sustainability0/100

The tender information does not include any specific requirements or considerations related to environmental, social, or innovative aspects. This represents a missed opportunity for a procurement of this scale and duration to drive broader public policy objectives.

Absence of green procurement criteria.
No social responsibility requirements.

Strengths

Clear identification of the procurement's purpose as a Dynamic Purchasing System for Facilities Management.
Comprehensive list of services covered, providing clarity on the scope.
High estimated value and long contract duration indicate significant opportunity for suppliers.
Clear identification of the procuring authority (Crown Commercial Service).

Concerns

Complete absence of tender documents, making a thorough assessment impossible.
Lack of mandatory exclusion grounds, posing a significant legal compliance risk.
No specific financial requirements, raising concerns about supplier financial stability.
Vague and high-level eligibility and technical requirements without clear evaluation criteria.
Missing geographical scope (NUTS N/A) for a national-level DPS.

Recommendations

1. Publish all essential tender documents, including detailed instructions, specifications, terms and conditions, and application forms.
2. Clearly define and include all mandatory exclusion grounds and specific financial requirements.
3. Provide measurable and transparent eligibility, technical, and evaluation criteria to ensure fairness and clarity for bidders.

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B
Tender Quality Score
70/ 100 · Good

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