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CHIC Grounds Maintenance - Dynamic Purchasing System [DPS]

Tender Overview

LOCATION

United Kingdom, United Kingdom

VALUE

£20,000,000

DEADLINE

November 19, 2027 at 17:00

CATEGORY

Other

CPV CODE

77314000

REFERENCE

032705-2022

Project Timeline

Contact Information

View Original

Original Tender Description

CHIC publishes this Notice of an Amendment to be made to the DPS in pursuance of the original Notice 2017/S 207-428123 published in OJEU on the 18th August 2017, extending the DPS until 19th November 2027. All other details relating to this DPS remain unchanged. The change comprises extending the validity period with a further 60-months extension option, reviewed at 12 month increments whereby the authority can amend (extend, shorten, terminate or re-procure) the DPS. This DPS remains accessible by members of CHIC to all UK public-sector bodies (potential members) including (but not limited to): • Housing Associations • Local Authorities and Government Departments • Registered Charities • NHS and Health and Social Care Groups • Emergency Services • Schools and Academies/Colleges and Universities • Libraries and Museums , including those listed in Schedule 1 of the Public Contracts Regulations 2015/102.
⚠️

MANDATORY EXCLUSION GROUNDS

  • Specific mandatory exclusion grounds are not detailed in this amendment notice. Bidders should refer to the original DPS documentation (Notice 2017/S 207-428123) for these requirements, as all other details remain unchanged.

ELIGIBILITY REQUIREMENTS

  • Bidders must be capable of providing Grounds Maintenance services.
  • Bidders must be able to serve UK public-sector bodies, including (but not limited to) Housing Associations, Local Authorities, Government Departments, Registered Charities, NHS and Health and Social Care Groups, Emergency Services, Schools and Academies/Colleges and Universities, Libraries and Museums.
  • Specific eligibility criteria are not detailed in this amendment notice. Bidders should refer to the original DPS documentation (Notice 2017/S 207-428123) for these requirements, as all other details remain unchanged.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Specific technical capability requirements (e.g., experience, qualifications, equipment) are not detailed in this amendment notice. Bidders should refer to the original DPS documentation (Notice 2017/S 207-428123) for these requirements, as all other details remain unchanged.
💰

FINANCIAL REQUIREMENTS

  • Specific financial requirements (e.g., turnover, insurance, financial standing) are not detailed in this amendment notice. Bidders should refer to the original DPS documentation (Notice 2017/S 207-428123) for these requirements, as all other details remain unchanged.
📋

SUBMISSION REQUIREMENTS

  • Applications to join the DPS must be submitted by the validity end date of 2027-11-19 17:00:00.
  • Specific submission procedures and required documents are not detailed in this amendment notice. Bidders should refer to the original DPS documentation (Notice 2017/S 207-428123) for these requirements, as all other details remain unchanged.

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PDF
Official PDF Version
PDF032705-2022_official.pdf
Summary:
This document is an official notice extending the CHIC Grounds Maintenance Dynamic Purchasing System (DPS) until November 2027, accessible to various UK public-sector bodies, with all other original DPS details remaining unchanged.

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71
Good

Tender Quality Score

This is an amendment notice extending a Dynamic Purchasing System (DPS), which defers all substantive requirements to an older, referenced document. While common for amendments, this approach significantly impacts the completeness and practicality of the current notice for potential bidders.

Score Breakdown

Legal Compliance100/100

The use of a DPS and reference to the Public Contracts Regulations 2015/102 is legally sound for UK public sector procurement. However, the lack of direct detail in the amendment notice itself, requiring reference to an external document, could pose minor compliance risks if the original document is not easily accessible or clearly linked.

Clarity40/100

The amendment notice is clear about its purpose (extension of validity) and what remains unchanged. However, it lacks clarity regarding specific requirements, as all details are deferred to the original 2017 notice, creating an additional step for bidders to understand the full scope.

Completeness83/100

As a standalone document, this amendment notice is incomplete. It explicitly states that all specific requirements (exclusion, eligibility, technical, financial, submission) are contained within the original 2017 notice, making it necessary for bidders to consult a separate, older document.

Fairness80/100

The DPS structure generally promotes fairness by allowing continuous supplier onboarding. However, the reliance on an older, external document for all substantive requirements could create an accessibility barrier, potentially impacting fairness if the original document is difficult to locate or interpret in conjunction with the amendment. No evidence of tailoring for a specific company is present.

Practicality40/100

From a bidder's perspective, it is impractical to have to search for and cross-reference an old notice for all substantive requirements. While practical for the contracting authority to extend an existing DPS without re-publishing all details, it increases the administrative burden on potential suppliers.

Data Consistency100/100

The amendment clearly states what has changed (validity period extension) and what remains unchanged (all other details). The consistent reference to the original notice throughout the document ensures data consistency within this amendment.

Sustainability25/100

The inclusion of 'Social Criteria' is a positive characteristic, indicating consideration for broader impacts. However, the amendment provides no specific details on how these criteria will be evaluated or applied, limiting a full assessment of its sustainability commitment. The automated check also notes 'Not green procurement' and 'No innovation focus'.

Strengths

Utilizes a Dynamic Purchasing System (DPS), allowing continuous supplier onboarding and flexibility.
Clearly states the purpose of the amendment, extending the validity period of the DPS.
Includes 'Social Criteria' as a procurement characteristic, indicating a broader social responsibility.
Provides a clear reference to the original notice for full details, maintaining a link to the foundational documentation.
Broad scope of accessible public-sector bodies, enhancing market reach for suppliers.

Concerns

Lack of comprehensive information within the amendment notice itself, requiring bidders to refer to a separate, older document for all substantive requirements.
Potential for reduced accessibility and increased administrative burden for bidders due to reliance on external, historical documentation.
Absence of specific details regarding mandatory exclusion grounds, eligibility, technical, financial, and submission requirements in the current notice.
No specific details on how the 'Social Criteria' will be evaluated or applied, making it difficult for bidders to address them effectively.
No documents attached to the current notice, which exacerbates the issue of missing direct information.

Recommendations

1. Consolidate all current and relevant requirements into a single, easily accessible document or provide direct, clickable links to the original notice within the amendment.
2. Provide specific details on the 'Social Criteria' and how they will be assessed and weighted in the procurement process.
3. Ensure the original DPS documentation (Notice 2017/S 207-428123) is readily available and clearly linked to minimize bidder effort.

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Tender Quality Score
71/ 100 · Good

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