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PA23 UK2 - Preliminary market engagement notice San Jose, Costa Rica – British Embassy Office Fit-out Works

Tender Overview

LOCATION

Inner London - West, United Kingdom

VALUE

£2,203,500

DEADLINE

September 14, 2026 at 00:00

CATEGORY

Other

CPV CODE

45210000

REFERENCE

008181-2026

Project Timeline

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Contact Information

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View Original

Original Tender Description

The British Embassy (San Jose) is to be located within a leased unit in La Sabana. The office space is currently vacant in a newly built complex and has the primary objective to be fit-out, creating a fit-for-purpose environment, whilst considering, fire and security issues. High level summary of scope of works: Fit-out of vacant floor space to a fit-for-purpose office standard, including Mechanical and electrical installations, which are fed outside of the office demise through a multi-story complex. Fit-out of a storage unit within the same building and outside of the office demise (Approx £1.95m). The site will be vacant throughout construction and the Embassy will continue their operations from a separate location. The Contractor and any sub-contractors utilised must be able to work to relevant UK Standards. The build must be constructed to UK standards. The Contractor’s Project Manager undertaking work will need to have the required Security Clearance (SC) and be approved by the FCDO at the time of starting the works. It is anticipated that the form of Contract to be used will be the NEC 4 contract. Suppliers are invited to complete the Preliminary Market Engagement Questionnaire, which can be found at https://forms.office.com/e/GwTMBrLfXi Please confirm interest by providing responses to the questions in the questionnaire by 17:00 GMT, 9th February 2026.
⚠️

MANDATORY EXCLUSION GROUNDS

  • Based on the provided information, no specific mandatory exclusion grounds are detailed. Bidders should refer to the full tender documents for standard exclusion criteria once released.
✓

ELIGIBILITY REQUIREMENTS

  • The Contractor and any sub-contractors utilised must be able to work to relevant UK Standards.
  • The build must be constructed to UK standards.
  • The Contractor’s Project Manager undertaking work will need to have the required Security Clearance (SC) and be approved by the FCDO at the time of starting the works.
🔧

TECHNICAL CAPABILITY REQUIREMENTS

  • Demonstrate capability in fit-out of vacant floor space to a fit-for-purpose office standard.
  • Demonstrate capability in Mechanical and electrical installations, including those fed outside the office demise through a multi-story complex.
  • Demonstrate capability in fit-out of a storage unit within the same building.
  • Demonstrate ability to address fire and security issues within the fit-out project.
  • Experience with or ability to work under the NEC 4 contract form is anticipated.
💰

FINANCIAL REQUIREMENTS

  • No explicit financial thresholds or requirements (e.g., minimum turnover, specific insurance levels) are detailed in the provided information. Bidders should be prepared to demonstrate financial capacity commensurate with a project value of approximately £1.95 million (2,203,500 EUR).
📋

SUBMISSION REQUIREMENTS

  • Complete the Preliminary Market Engagement Questionnaire.
  • Submit responses to the questionnaire by 17:00 GMT, 9th February 2026.
  • Access the questionnaire at https://forms.office.com/e/GwTMBrLfXi.
  • (Implicit) Provide information demonstrating the ability of the contractor and sub-contractors to work to relevant UK Standards.
  • (Implicit) Provide information demonstrating the ability to provide a Project Manager with the required Security Clearance (SC) and FCDO approval.

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DOC
OCDS Record
OCDS Data008181-2026_ocds_record.json
Summary:
This OCDS record details a preliminary market engagement for the fit-out of the British Embassy in San Jose, Costa Rica, requiring adherence to UK standards, security clearance for the project manager, and an NEC 4 contract.
DOC
OCDS Release Package
OCDS Data008181-2026_ocds_release.json
Summary:
The Foreign, Commonwealth and Development Office invites suppliers for a Preliminary Market Engagement for the £1.95m fit-out of the British Embassy in San Jose, Costa Rica, requiring adherence to UK standards and security clearance for the Project Manager.
PDF
Official PDF Version
Administrative Documents008181-2026_official.pdf
Summary:
This document is a preliminary market engagement notice inviting suppliers to complete a questionnaire by February 9, 2026, for the fit-out of the British Embassy in San Jose, Costa Rica (approx. £1.95m), requiring adherence to UK standards and a security-cleared Project Manager.
HTM
Tender Notice
General Information008181-2026.html
Summary:
This is a preliminary market engagement notice from the FCDO for the fit-out of the British Embassy in San Jose, Costa Rica, inviting suppliers to complete a questionnaire for a project requiring UK standards and security clearance.

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69
Good

Tender Quality Score

This is a clear and well-structured Preliminary Market Engagement notice for a British Embassy fit-out in Costa Rica, but it suffers from missing formal definitions and a complete lack of sustainability considerations.

Score Breakdown

Legal Compliance75/100

The PME notice adheres to basic legal requirements for market engagement, with a correct CPV code and reasonable deadlines. However, the 'Type' and 'Procedure' fields are undefined, and the NUTS code (UKI32) is inconsistent with the project's location in Costa Rica, indicating a formal oversight.

•Missing definition for 'Type' and 'Procedure'
•Inconsistent NUTS code (UKI32) for project location
Clarity80/100

The project description and high-level scope of works are very clear and unambiguous. AI-extracted requirements accurately reflect the provided text. The absence of detailed evaluation criteria and performance conditions is expected for a Preliminary Market Engagement notice.

•Evaluation criteria not specified (expected for PME)
Completeness65/100

Basic information such as title, organization, reference, value, duration, and location are provided. However, critical fields like 'Type', 'Procedure', and 'Liable Person' are missing. The NUTS code inconsistency also detracts from overall completeness.

•Missing 'Type' and 'Procedure' definitions
•Missing 'Liable Person'
Fairness85/100

The estimated value is disclosed, and the requirements for UK standards and Security Clearance (SC) for the Project Manager are specific but appear justified given the nature of a British Embassy project. The PME questionnaire is accessible via an online form, promoting equal access. There is no indication of requirements being tailored to a specific company.

Practicality65/100

Electronic submission for the PME questionnaire is supported via a provided URL. The contract start date and duration are clearly specified. However, detailed financing information beyond the estimated value is not available, which is common for PME but a potential future gap.

•Detailed financing information not available
Data Consistency55/100

Dates are logical and consistent. However, several key fields ('Type', 'Procedure', 'Liable Person') are unpopulated. The most significant inconsistency is the NUTS code (UKI32 - Inner London – West) being assigned to a project located in San Jose, Costa Rica.

•Missing 'Type', 'Procedure', and 'Liable Person' fields
•NUTS code (UKI32) inconsistent with project location (Costa Rica)
Sustainability20/100

The tender notice makes no mention of any green procurement, social aspects, or innovation focus. This indicates a complete absence of sustainability considerations in this preliminary stage.

•No green procurement criteria
•No social aspects mentioned

Strengths

Clear project description and scope of works
Estimated value, duration, and contract start date are specified
Preliminary Market Engagement (PME) is being conducted, a good practice
Requirements for PME are clearly stated and accessible via an online form
Specific requirements (UK standards, SC clearance) are justified by project nature

Concerns

Missing formal definitions for 'Type' and 'Procedure' of the procurement
Inconsistent NUTS code (UKI32) for a project located in Costa Rica
Complete lack of any sustainability (green, social, innovation) considerations
Missing 'Liable Person' information
No explicit financial requirements or detailed evaluation criteria for the future tender

Recommendations

1. Clearly define the procurement 'Type' and 'Procedure' even for PME notices, or explicitly state it as a PME.
2. Correct or remove the NUTS code if it does not accurately reflect the project's geographical location.
3. Integrate sustainability criteria (environmental, social, innovation) into the future tender documents.

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B
Tender Quality Score
69/ 100 · Good
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