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Anbud

CyberWeek @LAC4 2025 (in the Dominican Republic)

Lukket

Fristen for innlevering er utløpt

Fristen for innlevering av dette anbudet er utløpt og aksepterer ikke lenger søknader. Informasjonen nedenfor beholdes for referanseformål.

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Frist
Utløpt
oktober 13, 2025
Kontraktsdetaljer
Kategori
Tjenester
Referanse
299857
Verdi
€200,000
Sted
Estonia, Estland
Publisert
september 11, 2025
CPV-kode
Prosjektets tidslinje

Anbud publisert

september 11, 2025

Frist for spørsmål

oktober 06, 2025

Frist for innlevering

oktober 13, 2025

Anbudsåpning

oktober 13, 2025

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Budsjett
€200,000
Varighet
3 måneder
Sted
Estonia
Type
Tjenester
Markedsbenchmark
Gj.snittlig vinnerpris
€100,264
Gj.snittlig antall tilbud
2.6
Konkurranse
Lav
SMB-vinnere
87%
624 analyserte anbud

Opprinnelig anbudsbeskrivelse

Riigi Infosüsteemi Amet (RIA) tellib hankelepinguga „CyberWeek@LAC4 2025“ korraldamiseks LAC Cyber Competence Centre (LAC4) projekti raames. Sõlmitava hankelepingu raames planeeritakse korraldada kaks üritust ajavahemikul 17.-20.11.2025 Santo Domingos, Dominikaani Vabariigis.
EU-finansiertElektronisk innlevering

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Konkurrenter

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Krav og kvalifikasjoner

24 krav på tvers av 5 kategorier

Innlevering (4)
Obligatorisk (5)
Overholdelse (5)
Teknisk (6)
Finansiell (4)
SUBMISSION REQUIREMENTS4
--Submit offer electronically via Estonian e-procurement system before deadline (date in full tender docs)
--Include: completed ESPD (Hankepass), signed GDPR addendum, CVs of proposed PM(s) meeting language/experience thresholds, reference letters proving qualifications, completed Excel budget, technical approach (max 10 pages)
--Language of offer: English or Estonian; all Dominican supplier quotes/correspondence must be translated
MANDATORY QUALIFICATIONS5
--At least one PM on site: B2 English + C1 Spanish, ≥3 years event-management experience, proven delivery of ≥2 international events (≥100 participants) in last 3 years
--Entire on-site crew: B2 Spanish + A1 English (documented)
--Proven track record of organizing ≥100-delegate international conferences outside EU (reference letters)
COMPLIANCE REQUIREMENTS5
--Single-lot, lump-sum turnkey contract – no lot-splitting, no conditional or partial bids
--Sign mandatory GDPR data-processing addendum; keep all personal data inside EU/EEA; impose same on sub-contractors
--Accept joint-and-several liability for any parent company or sub-contractor whose capacity is used
TECHNICAL REQUIREMENTS6
--Deliver two linked “CyberWeek@LAC4 2025” events in Santo Domingo, Dominican Republic, 17–20 Nov 2025 (fixed dates)
--Provide 120-seat theatre-style venue with secure high-speed internet, simultaneous-interpretation booths, AV, microphones, stage lighting
--Organize full delegate support: online registration desk, name badges, welcome packs, signage, cocktail reception, daily catering (coffee breaks + lunches)
FINANCIAL REQUIREMENTS4
--Lump-sum price ≤€200 000 covering every “customarily necessary” item (venue, AV, crew, travel, catering, insurance, taxes, contingencies)
--Use attached Excel budget template; show zero-priced lines where RIA pre-filled – do not delete rows
--Quote in EUR, fixed and inclusive of all Dominican taxes; no price adjustment clauses

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Dokumenter

11 dokumenter tilgjengelig med AI-sammendrag

VastavustingimusedPDF
299857_vastavustingimused.pdf -- 11.2 KB

Mandatory two-event cyber-week package in Santo Domingo 17-20 Nov 2025 demands a single contractor supply at least a 2-person management team (English B2 + Spanish C1) with proven CV-track record, full Spanish-speaking crew, and a detailed Excel budget covering both events—no lot-splitting, no conditional bids.

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Detailne eelarveXLS
Eelarve vorm_LAC4 Cyber Festival 2025.xlsx -- 22.8 KB

This budget-form excerpt merely lists zero-priced line items for the 17 Nov “Opening of the Cyber Festival” in Santo Domingo (project management, theatre-style venue, AV/internet, microphones, etc.) and therefore contains no mandatory requirements, qualification thresholds or evaluation criteria on which to base a bid decision.

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Projektijuhtide CV-dDOC
Projektijuhtide CVd_LAC4@CyberWeek 2025.docx -- 28.8 KB

Mandatory: at least one project manager must have B2 English + C1 Spanish, 3+ years event-management experience and have successfully delivered ≥2 international events (≥100 participants) in the last 3 years; entire on-site team must speak B2 Spanish & A1 English—bid only if you can field this proven, bilingual crew for the two linked November 2025 Santo Domingo events.

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Hindamiskriteeriumid ja hinnatavad näitajadPDF
299857_hindamiskriteeriumid.pdf -- 3.3 KB

This is a 100% price-only tender (lowest-cost wins) for a single contractor to organize two linked CyberWeek events in Santo Domingo, Dominican Republic on 17-20 Nov 2025, so only bidders who can deliver the full turnkey service—including all unstated but “customarily necessary” items—at the lowest total price should submit an offer.

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Hankepass täiendatavate selgitustegaPDF
299857_hankepass_taiendavate_selgitustega.pdf -- 63.2 KB

This is only the ESPD template and explanatory cover note – no mandatory technical/financial capacity thresholds, evaluation criteria or detailed service requirements are given, so bidders must wait for the full tender documents to decide whether they can deliver the two linked CyberWeek@LAC4 2025 events in Santo Domingo, Dominican Republic (17-20 Nov 2025).

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LisateaveDOC
Avatud hankemenetlused - lisateave pakkujale.... -- 26.0 KB

Single-sentence business summary
Estonia’s RIA seeks one contractor (mandatory single-lot award) to plan and deliver two linked cyber-events in Santo Domingo, Dominican Republic, 17-20 Nov 2025; bidders must submit a Hankepass for themselves and any foreign parent/ subcontractor whose capacity is relied on, accept joint-and-several liability if using third-party resources, and price a full-turnkey service—so only firms already able to stage overseas conferences with local partners should bid.

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Hankelepingu projektDOC
Hankelepingu projekt.docx -- 36.2 KB

Single-sentence business summary
The Estonian Information System Authority (RIA) will award one supplier a turnkey, lump-sum contract (mandatory) to plan and deliver two linked “CyberWeek@LAC4 2025” events in Santo Domingo, Dominican Republic, 17-20 Nov 2025, so bidders must demonstrate proven international event-management capability, local Dominican logistics/partner network, and experience running cyber-security or EU-funded project workshops, with all costs included in a final e-invoice payable 21 days after joint acceptance.

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Kohvipauside ala CEF ruumidesIMG
Kohvipauside ala CEF ruumides.jpeg -- 706.5 KB

Ingen sammendrag tilgjengelig for dette dokumentet.

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Lisa 3 Isikuandmete töötlemise ülevaade - NäidisXLS
Lisa 3 Isikuandmete töötlemise ülevaade - Näi... -- 12.9 KB

This is only a blank GDPR data-processing annex template for the upcoming CyberWeek@LAC4 2025 event in Santo Domingo, so it reveals no business requirements, qualification criteria or evaluation rules—bidders must wait for the full tender documents to decide whether to pursue the contract.

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Lisa 4 AndmetöötluslepingDOC
Lisa 4 Andmetöötlusleping.docx -- 34.6 KB

This document is a mandatory GDPR data-processing addendum that any bidder for the CyberWeek@LAC4 2025 event-organising contract must sign, committing to keep all personal data inside the EU/EEA, follow RIA’s documented instructions and Estonian data-protection law, and impose the same obligations on any sub-contractors—so only firms that can guarantee full GDPR compliance and EU-local data handling should proceed.

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Tehniline kirjeldusDOC
Tehniline kirjeldus_LAC4@CyberWeek 2025.docx -- 50.7 KB

Single-sentence business summary
Estonia’s RIA seeks one contractor to organise two back-to-back, 100-delegate “CyberWeek@LAC4 2025” events in Santo Domingo on 17-20 Nov 2025, so bidders must demonstrate proven end-to-end conference-management capability in the Dominican Republic (bilingual Spanish/English delivery, 120-seat theatre-style venue, secure high-speed internet, catering, registration desk, cocktail reception) and accept that the contract is non-divisible and EU-funded—mandatory requirements that favour experienced regional PCOs with established local supplier networks.

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Kvalitetsscore

Omfattende kvalitetsanalyse av dette anbudet som vurderer juridisk samsvar, klarhet, fullstendighet, rettferdighet, praktisk gjennomførbarhet, datakonsistens og bærekraft på en skala fra 0-100 med detaljert oversikt og anbefalinger.

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