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Evenementenorganisatiediensten

Open
Deadline
8 dagen resterend
April 23, 2026
Contractdetails
Categorie
Open Procedure
Referentie
6981444
Waarde
€300,000
Locatie
Vilnius County, Litouwen
Gepubliceerd
April 08, 2026
CPV-code
Projecttijdlijn

Aanbesteding gepubliceerd

Maart 18, 2026

Deadline voor vragen

April 16, 2026

Deadline voor inschrijving

April 23, 2026

Opening van de aanbesteding

April 23, 2026

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Budget
€300,000
Looptijd
37 maanden
Locatie
Vilnius County
Type
Open Procedure
75
Kwaliteitsscore/100
Goed
Marktbenchmark
Gem. Winnende Prijs
€694,267
Gem. Inschrijvingen
2.6
Concurrentie
Laag
MKB-winnaars
89%
942 geanalyseerde aanbestedingen

Originele aanbestedingsbeschrijving

Evenementenorganisatiediensten
EU-gefinancierd

Risicoanalyse uitvoeren

Identificeer potentiële risico's, inconsistenties en rode vlaggen in alle aanbestedingsdocumenten. Ontvang een gedetailleerd risicorapport met ernstniveaus en aanbevelingen voor mitigatie.

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Winststrategie

AI-gestuurde analyse van de vereisten, kansen en uitdagingen van deze aanbesteding. Krijg strategische inzichten om je winstkans te maximaliseren.

65%
Geschatte winstkansMatige match

This tender for event organization services presents a moderate competition opportunity. The lack of specified evaluation criteria and detailed requirements suggests a need for a proactive bidder to define and demonstrate value. A winning strategy will focus on proactive proposal development, clear demonstration of capability, and competitive pricing.

Kernboodschappen voor winst

Reliable and Experienced Event Partner: We offer a proven track record of successful event delivery, ensuring peace of mind and high-quality outcomes for Uždaroji akcinė bendrovė „Vilniaus vystymo kompanija“.

Value-Driven Solutions: Our approach prioritizes cost-effectiveness without compromising on quality or attendee experience, maximizing the return on investment for the contracting authority.

Proactive and Collaborative Approach: We are committed to understanding and exceeding your specific event needs through open communication and a flexible, tailored service.

Belangrijke Kansen
Lack of specified evaluation criteria allows for proactive definition of value.
Absence of detailed technical and financial requirements allows for flexible and competitive proposal structuring.
Opportunity to differentiate through superior proposal content and implied capabilities.
Belangrijke Uitdagingen
Ambiguity in evaluation criteria and specific requirements.

Develop a comprehensive proposal that clearly outlines capabilities, methodologies, and proposed solutions, anticipating potential evaluation points. Focus on demonstrating value and experience that would logically be prioritized.

Potential for a highly competitive bid due to the open procurement type and lack of specific barriers.

Focus on a highly competitive pricing strategy, combined with a compelling narrative of experience and value. Highlight unique selling propositions that address potential implicit needs of the contracting authority.

Ensuring all mandatory requirements are met without explicit guidance.

Thoroughly review all provided tender documents (SPS, BPS) for any implicit or explicit requirements. If possible, seek clarification from the contracting authority regarding any ambiguities.

Ideaal Inschrijversprofiel
An experienced event management company with a proven track record of delivering successful events for public sector or similar organizations. They should possess strong project management skills, a robust network of suppliers, and the ability to offer creative and cost-effective solutions. Flexibility and a client-centric approach are also crucial.
Belangrijkste Vereisten
Mandatory Exclusion Grounds Compliance
Demonstration of Technical Capability (implied)
Competitive Pricing
Understanding of Contracting Authority's Needs (implied)
Submission Requirements Adherence
Belangrijkste onderscheidende factoren
Demonstrated understanding of the contracting authority's mission and potential event objectives (even if not explicitly stated).
Innovative yet practical event concepts that offer a fresh perspective.
Exceptional client testimonials and case studies relevant to public sector or large-scale event management.
A highly competitive yet sustainable pricing model.
Kansen voor sociale waarde
Commitment to utilizing local suppliers and service providers within the Vilnius region to support the local economy.
Offer to provide mentorship or internship opportunities for individuals seeking experience in event management, potentially in partnership with local educational institutions.
Focusgebieden voor de inschrijving
Technical Capability (implied)

Provide detailed case studies of past successful events, highlighting project management, logistics, vendor management, and on-site execution. Emphasize a structured approach to event planning and risk management.

Pricing

Develop a detailed cost breakdown that demonstrates value for money. Offer tiered pricing options or flexible packages to cater to different budget scenarios, while ensuring profitability.

Understanding of Contracting Authority Needs (implied)

Research Uždaroji akcinė bendrovė „Vilniaus vystymo kompanija“ and its objectives. Tailor the proposal to align with their likely goals for public-facing events, such as community engagement, economic development promotion, or public information dissemination.

Aanbevelingen7
Thoroughly Review All Tender Documents
KritiekHoge inspanning

Despite AI extraction showing no content, meticulously review '2. Specialiosios pirkimo sąlygos (SPS) (AK).docx' and '1. Bendrosios pirkimo sąlygos (BPS).docx' for any implicit or explicit requirements, especially regarding exclusions, eligibility, technical, and financial criteria. This is crucial given the lack of explicit detail.

Ensures compliance and avoids disqualification.
Proactively Define and Demonstrate Value
KritiekHoge inspanning

Since evaluation criteria are not specified, the bid must proactively define what constitutes success for the contracting authority. Focus on demonstrating ROI, attendee satisfaction, seamless execution, and alignment with the authority's mission.

Maximizes scoring potential by shaping the perceived value proposition.
Highlight Proven Experience and Reliability
HoogGemiddelde inspanning

Showcase a strong portfolio of successfully delivered events, particularly those with similar scale or complexity. Emphasize project management expertise, risk mitigation strategies, and a consistent record of client satisfaction.

Builds trust and confidence in the bidder's capabilities.
Develop a Competitive and Transparent Pricing Model
HoogGemiddelde inspanning

Given the estimated value and open procurement, a clear, competitive, and value-driven pricing strategy is essential. Provide a detailed breakdown of costs to demonstrate transparency and cost-effectiveness.

Directly influences the evaluation and competitiveness of the bid.
Incorporate Local Economic Impact Commitments
GemiddeldLage inspanning

Although social value is not explicitly required, voluntarily including commitments to use local suppliers and support the local economy can be a subtle differentiator and demonstrate corporate responsibility.

Enhances the bid's appeal and aligns with potential unspoken public sector priorities.
Seek Clarification on Ambiguities
HoogLage inspanning

If any aspects of the tender documents remain unclear, especially regarding mandatory requirements or implied evaluation criteria, proactively seek clarification from the contracting authority. This demonstrates diligence and ensures accurate proposal development.

Reduces risk of non-compliance or misinterpretation.
Tailor Event Concepts to Authority's Mission
GemiddeldGemiddelde inspanning

Research Uždaroji akcinė bendrovė „Vilniaus vystymo kompanija“ and its role in Vilnius. Propose event ideas that align with their likely objectives, such as promoting urban development, community engagement, or economic initiatives.

Demonstrates strategic thinking and alignment with the client's goals.
Concurrentiepositie
Position as the most reliable and experienced partner, capable of delivering flawless events that exceed expectations.
Emphasize a proactive, client-centric approach that prioritizes understanding and meeting the specific, albeit unstated, needs of Uždaroji akcinė bendrovė „Vilniaus vystymo kompanija“.
Highlight a commitment to delivering exceptional value for money through efficient resource management and innovative solutions.

Concurrenten

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Vereisten & Kwalificaties

5 vereisten over 5 categorieën

Indiening (1)
Verplicht (1)
Naleving (1)
Technisch (1)
Financieel (1)
SUBMISSION REQUIREMENTS1
--[No specific requirements provided]
MANDATORY EXCLUSION GROUNDS1
--[No specific requirements provided]
ELIGIBILITY REQUIREMENTS1
--[No specific requirements provided]
TECHNICAL CAPABILITY REQUIREMENTS1
--[No specific requirements provided]
FINANCIAL REQUIREMENTS1
--[No specific requirements provided]

Voorbeeld van vereisten

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Documenten

15 documenten beschikbaar met AI-samenvattingen

1. Bendrosios pirkimo sąlygos (BPS).docxDOC
1. Bendrosios pirkimo sąlygos (BPS).docx -- 79.9 KB

No content extracted

2. Specialiosios pirkimo sąlygos (SPS) (AK).docxDOC
2. Specialiosios pirkimo sąlygos (SPS) (AK).d... -- 260.3 KB

No content extracted

SPS 10 Priedas_Tiekėjo deklaracija dėl sankcijų.docxDOC
SPS 10 Priedas_Tiekėjo deklaracija dėl sankci... -- 28.2 KB

No content extracted

SPS 1 priedas_Techninė specifikacija.docxDOC
SPS 1 priedas_Techninė specifikacija.docx -- 51.2 KB

No content extracted

SPS 3 priedas_Tiekėjams keliami reikalavimai.docxDOC
SPS 3 priedas_Tiekėjams keliami reikalavimai.... -- 57.2 KB

No content extracted

SPS 4 priedas_Pasiūlymo_forma_A_dalis.docxDOC
SPS 4 priedas_Pasiūlymo_forma_A_dalis.docx -- 77.9 KB

No content extracted

SPS 4 priedas_Pasiūlymo_forma_B_dalis.docxDOC
SPS 4 priedas_Pasiūlymo_forma_B_dalis.docx -- 31.8 KB

No content extracted

SPS 5 priedas_Sutarties projektas_Bendrosios sąlygos.docxDOC
SPS 5 priedas_Sutarties projektas_Bendrosios ... -- 110.7 KB

No content extracted

SPS 5 priedas_Sutarties projektas_Specialiosios sąlygos.docxDOC
SPS 5 priedas_Sutarties projektas_Specialiosi... -- 90.4 KB

No content extracted

SPS 6 priedas_Ekonominio_naudingumo_vertinimo_metodika.docxDOC
SPS 6 priedas_Ekonominio_naudingumo_vertinimo... -- 47.5 KB

No content extracted

SPS 7 priedas_Uzduotis.docxDOC
SPS 7 priedas_Uzduotis.docx -- 40.7 KB

No content extracted

SPS 8 Priedas Sutarčių sąrašas.docxDOC
SPS 8 Priedas Sutarčių sąrašas.docx -- 24.9 KB

No content extracted

SPS 9 Priedas_Specialistu_sarasas.docxDOC
SPS 9 Priedas_Specialistu_sarasas.docx -- 38.9 KB

No content extracted

NoticePDF
Notice_6981444.pdf

This document contains a tender notice for event organization services in Vilnius, Lithuania, with an estimated value of 300,000 EUR and a submission deadline of April 23, 2026.

SPS 2 priedas_espd-request.zipZIP
SPS 2 priedas_espd-request.zip -- 79.1 KB

This document contains the General and Special Conditions of Purchase for an open tender for event organization services, including definitions and procurement procedures.

Voorbeeld van documenten

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75
Goed

Kwaliteitsscore aanbesteding

This tender for event organization services is generally well-structured with clear basic information and a reasonable estimated value. However, it lacks explicit evaluation criteria and details on e-submission, impacting practicality and clarity.

Scoreoverzicht

Wettelijke naleving75/100

The tender adheres to EU procurement directives (Code: 2014/24/ES) and uses a proper CPV code. Deadlines are provided, and the procedure is open. No disputes are reported. The legal form of the organization is specified.

Duidelijkheid80/100

The title and description are clear. While many documents are attached, the AI-extracted summaries are 'No content extracted' for most, hindering a full understanding of specific requirements. The absence of explicit evaluation criteria is a significant clarity issue.

Missing evaluation criteria
Volledigheid70/100

Most basic information is present, including deadlines, value, and duration. However, the lack of extracted content from numerous attached documents raises concerns about the completeness of information accessible to potential bidders. The AI-extracted requirements are generic placeholders.

Lack of extracted content from attached documents
Eerlijkheid85/100

The tender is open, and the value is disclosed. The procedure is standard for EU-funded projects, promoting fairness. There are no immediately apparent requirements tailored to specific companies. The use of e-procurement is noted.

Praktische uitvoerbaarheid65/100

While e-procurement is mentioned, the specific mechanism for e-submission is not detailed. The contract start date is not explicitly stated, and financing information is limited to 'EU Funded'. The duration is specified.

No explicit e-submission mechanism detailed
Contract start date not explicitly stated
Gegevensconsistentie90/100

Key fields such as title, reference, organization, value, and deadlines are populated. The tender is active, and there are no reported suspensions or disputes. Dates are logically presented.

Duurzaamheid50/100

The tender is marked as 'EU Funded', which often implies adherence to certain standards. However, there are no specific mentions of green procurement, social aspects, or innovation within the provided information.

No explicit green procurement criteria
No explicit social criteria

Sterke punten

Clear basic information and value
Adherence to EU procurement directives
Open procedure and e-procurement noted

Aandachtspunten

Missing explicit evaluation criteria
Lack of detailed e-submission process
Limited information on sustainability aspects

Aanbevelingen

1. Clearly define and publish evaluation criteria.
2. Provide detailed instructions for the e-submission process.
3. Incorporate specific green or social procurement objectives if applicable.

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