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Aanbestedingen

Inkoop van elektriciteit in de gemeente Elva voor de periode 01.01.2027 – 31.12.2029

Open
Deadline
20 dagen resterend
Mei 05, 2026
Contractdetails
Categorie
Diensten
Referentie
307688
Waarde
€800,000
Locatie
Estonia, Estland
Gepubliceerd
Maart 27, 2026
Organisatie
CPV-code
Beoordelingscriteria
Margin without VAT per MWh, added to the cost of electricity100%
Projecttijdlijn

Aanbesteding gepubliceerd

Maart 27, 2026

Deadline voor vragen

April 28, 2026

Deadline voor inschrijving

Mei 05, 2026

Opening van de aanbesteding

Mei 05, 2026

Startdatum contract

December 31, 2026

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Budget
€800,000
Looptijd
Niet gespecificeerd
Locatie
Estonia
Type
Diensten
75
Kwaliteitsscore/100
Goed
Marktbenchmark
Gem. Winnende Prijs
€71,415
Gem. Inschrijvingen
4.8
Concurrentie
Gemiddeld
MKB-winnaars
99%
2,006 geanalyseerde aanbestedingen

Originele aanbestedingsbeschrijving

Het doel van de aanbesteding is de inkoop van elektriciteit in overeenstemming met de openbare aanbesteding "Inkoop van elektriciteit in de gemeente Elva voor de periode 01.01.2027 – 31.12.2029".
Elektronische indiening

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Winststrategie

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75%
Geschatte winstkansMatige match

This tender seeks electricity supply for Elva municipality over three years. The primary evaluation criterion is the margin on the exchange price, making cost competitiveness paramount. A winning strategy will focus on a lean, competitive margin, robust technical capability, and meticulous adherence to all submission requirements, while proactively addressing potential risks.

Kernboodschappen voor winst

Most Competitive Price with Guaranteed Reliability

Seamless Service Delivery and Contractual Certainty

Experienced Partner for Elva Municipality's Energy Needs

Belangrijke Kansen
The tender is not divided into parts, allowing for a single, comprehensive bid that can leverage economies of scale for cost efficiency.
The focus on margin per MWh as the primary evaluation criterion allows for direct price competition.
The clear definition of consumption points and annual forecasts in the technical specification (Lisa 1) enables precise cost modeling and risk assessment.
Belangrijke Uitdagingen
Intense price competition due to the margin-based evaluation criterion.

Conduct thorough market analysis to establish a highly competitive yet sustainable margin. Optimize internal cost structures to offer the lowest possible bid without compromising profitability or service quality.

Potential for administrative errors in electronic submission or incomplete documentation leading to disqualification.

Implement a rigorous internal review process for all submitted documents. Assign dedicated personnel to manage the submission process and conduct multiple checks before the deadline.

Unspecified evaluation criteria beyond the margin could lead to uncertainty in scoring other aspects.

While the margin is key, ensure all other mandatory and technical requirements are met flawlessly. Assume that any unstated criteria will be assessed based on compliance and best practice, so aim for excellence across the board.

Ideaal Inschrijversprofiel
An established energy supplier with a proven track record in public sector procurement, possessing strong financial standing, efficient operational capabilities, and a deep understanding of the Estonian electricity market and its regulatory framework. The ideal bidder can offer a competitive margin while ensuring reliable supply and demonstrating a commitment to contractual obligations.
Belangrijkste Vereisten
Confirmation of compliance with tender conditions and eligibility requirements (including joint bidder liability if applicable).
Adherence to the technical description for electricity quality and delivery conditions.
Submission of a competitive margin per MWh on the electricity exchange price.
Electronic submission of the bid by the deadline.
Review and agreement to the draft electricity purchase contract (Lisa 4).
Completion of the Hankepass (ESPD) and Vorm 1 (Lisa 3).
Belangrijkste onderscheidende factoren
Demonstrating a deeper understanding of the Elva municipality's specific consumption patterns and offering tailored energy management insights (even if not explicitly requested, can be a value-add).
Proactive engagement with the draft contract (Lisa 4) to identify and propose minor, mutually beneficial clarifications that demonstrate diligence and partnership.
Highlighting a strong track record of reliability and customer service in similar public sector contracts.
Kansen voor sociale waarde
While 'Social Aspects: No' is stated, a bidder could voluntarily commit to supporting local employment initiatives within Elva municipality during the contract period, or offer educational workshops on energy efficiency to municipal staff or residents. This can be a subtle differentiator if competitors do not.
Commitment to ethical sourcing of energy where applicable, or supporting renewable energy development indirectly through market participation.
Focusgebieden voor de inschrijving
Margin per MWhPrimary (implied 100% if no other criteria specified)

Calculate the lowest possible sustainable margin based on market analysis, hedging strategies, and operational efficiency. Benchmark against historical prices and competitor capabilities. Ensure the margin is clearly stated and defensible.

Technical Capability & Contractual ComplianceMandatory Pass/Fail

Thoroughly review and confirm compliance with all technical specifications (Lisa 1). Ensure the electricity quality and delivery terms meet or exceed requirements. Meticulously review and agree to all clauses in the draft contract (Lisa 4), highlighting any minor points of clarification that demonstrate due diligence.

Submission RequirementsMandatory Pass/Fail

Ensure all forms (Hankepass, Vorm 1) are completed accurately and electronically. Double-check all confirmations and data provided. Adhere strictly to the submission deadline and format.

Aanbevelingen6
Optimize Margin for Maximum Score
KritiekHoge inspanning

Conduct in-depth market analysis to determine the lowest feasible margin per MWh that is both competitive and sustainable. This is the primary driver of the evaluation. Consider hedging strategies and operational efficiencies to achieve this.

Directly impacts the scoring and likelihood of winning.
Flawless Technical and Contractual Compliance
KritiekGemiddelde inspanning

Scrutinize the Technical Specification (Lisa 1) and the Draft Contract (Lisa 4). Ensure absolute compliance with all quality and delivery terms. Proactively identify any potential ambiguities in the contract and prepare for discussion or clarification, demonstrating diligence.

Ensures the bid is not disqualified on technical or contractual grounds.
Rigorous Submission Process
KritiekGemiddelde inspanning

Establish a detailed checklist for all required documents and electronic submissions (Hankepass, Vorm 1, confirmations). Implement a multi-stage review process involving at least two individuals to catch any errors before the deadline.

Prevents disqualification due to administrative errors.
Proactive Contractual Engagement
GemiddeldLage inspanning

While agreeing to the contract is mandatory, demonstrating a proactive review and potentially suggesting minor, mutually beneficial clarifications can set a bidder apart as a partner rather than just a supplier. This should be done carefully and constructively.

Enhances perception of partnership and diligence.
Voluntary Social Value Commitment
LaagLage inspanning

Despite 'Social Aspects: No', consider a voluntary commitment to local initiatives or energy efficiency education. This can be a subtle differentiator if competitors remain purely transactional.

Minor positive perception enhancement.
Contingency Planning for Price Volatility
HoogHoge inspanning

Develop robust hedging strategies and risk management plans to mitigate potential electricity price volatility during the contract period, ensuring the offered margin remains viable.

Ensures long-term profitability and service continuity.
Concurrentiepositie
Position the bid as offering the most cost-effective solution without compromising on reliability, leveraging economies of scale and efficient operations. Emphasize a strong understanding of the Estonian energy market to justify the competitive margin.
Highlight a proven track record of successful long-term energy supply contracts, particularly with public sector entities, to build trust and demonstrate capability.
Frame the bid as a commitment to a stable and predictable energy supply for Elva municipality over the three-year period, ensuring continuity and minimizing administrative burden for the contracting authority.

Concurrenten

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Vereisten & Kwalificaties

13 vereisten over 5 categorieën

Indiening (7)
Verplicht (1)
Naleving (2)
Technisch (2)
Financieel (1)
SUBMISSION REQUIREMENTS7
--Bids must be submitted electronically.
--The tender pass is an initial confirmation of meeting the contracting authority's conditions and qualification requirements, to be filled out electronically.
--Bidders must confirm compliance with the tender conditions.
MANDATORY EXCLUSION GROUNDS1
--The contracting authority has not divided the public procurement into parts, as it concerns the supply of one service (purchase of electricity) (RHS § 27 para 2) and the economic advantage of the public procurement is achieved as a result of the economy of scale. Dividing the different consumption points among different contracts/partners creates an unreasonable administrative burden.
ELIGIBILITY REQUIREMENTS2
--Bidders must confirm compliance with the tender conditions.
--Joint bidders must provide a power of attorney, designating one bidder to represent others and confirming joint and several liability.
TECHNICAL CAPABILITY REQUIREMENTS2
--The technical description defines the quality and delivery conditions of the electricity to be purchased.
--The tender includes a list of Elva municipality's consumption points with their annual energy consumption forecast.
FINANCIAL REQUIREMENTS1
--The bidding criterion focuses on the margin per MWh of the electricity exchange price, with the lowest margin receiving the maximum score.

Voorbeeld van vereisten

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Documenten

10 documenten beschikbaar met AI-samenvattingen

VastavustingimusedPDF
307688_vastavustingimused.pdf -- 6.9 KB

This tender document clarifies requirements for joint bidder power of attorney, business secret submission, and bid submission conditions, including confirmation of compliance with tender terms.

Lisa 3 - Vorm 1 - Riigihankes osalemise kinnitusDOC
RHAD Lisa 3 - Vorm 1 - Riigihankes osalemise ... -- 81.0 KB

This document is a form confirming participation in the public procurement, providing necessary data and confirmations of compliance with tender conditions.

Lisa 3 - Vorm 2 - Marginaali kehtivuse kinnitusDOC
RHAD Lisa 3 - Vorm 2 - Marginaali kehtivuse k... -- 75.0 KB

The tenderer confirms that the bidder's margin is valid and meets the requirements, which is necessary for submitting the bid.

Lisa 3 - Vorm 3 - Ühispakkujate volikiriDOC
RHAD Lisa 3 - Vorm 3 - Ühispakkujate volikiri... -- 19.8 KB

This document is a joint tenderer's power of attorney, authorizing one joint tenderer to represent others in the procurement procedure and contract conclusion, confirming joint and several liability for contract performance.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
307688_hindamiskriteeriumid.pdf -- 2.9 KB

The tender evaluation criteria focus on the electricity market price margin per MWh, where the lowest margin receives the maximum score.

Hankepass täiendatavate selgitustegaPDF
307688_hankepass_taiendavate_selgitustega.pdf -- 66.7 KB

The tender pass is a self-declaration by the economic operator, serving as preliminary evidence of meeting the contracting authority's conditions and qualification requirements, but it is filled out electronically, not directly.

HankejuhendDOC
Hankejuhend - elektrienergia ostmine.docx -- 47.5 KB

This tender guide outlines the terms and requirements for an open procurement procedure for the purchase of electricity in Elva municipality for the period 2027-2029, including the bid submission deadline and the mandatory submission of a tender pass.

Lisa 1 - Tehniline kirjeldusDOC
RHAD Lisa 1 - Hanke tehniline kirjeldus 2026 ... -- 96.0 KB

This tender for the purchase of electricity for Elva municipality includes a technical specification outlining the quality and delivery terms of the electricity to be purchased.

Lisa 2 - Tarbimiskohad ja info tarbimisestXLS
RHAD Lisa 2 Tarbimiskohad ja info tarbimisest... -- 19.1 KB

This document lists Elva municipality's consumption points with their projected annual energy consumption, essential for preparing an electricity purchase tender bid.

Lisa 4 - Hankelepingu projektDOC
RHAD Lisa 4 Hankelepingu projekt.docx -- 76.8 KB

The draft contract outlines the terms and conditions for the electricity purchase agreement for Elva municipality for the period 2027-2029, which potential sellers must review and agree to.

Voorbeeld van documenten

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75
Goed

Kwaliteitsscore aanbesteding

This tender for electricity procurement is generally well-structured with clear requirements and a reasonable process. Key information is present, and the evaluation criteria are transparent. However, there is limited emphasis on sustainability aspects.

Scoreoverzicht

Wettelijke naleving75/100

The tender appears to comply with standard procurement regulations, including the use of a proper CPV code and a clear procedure. Deadlines are specified and seem reasonable. No disputes are indicated. The procedure is an open tender (Type T, Procedure A).

Duidelijkheid80/100

The description of the procurement's objective is clear. Requirements are documented through various attached documents, and the evaluation criteria (relative weighting based on margin) are specified. Conditions for participation and submission are also outlined.

Volledigheid70/100

Most basic information is present, including estimated value, duration, and contract start date. However, the 'Tender Valid' duration (3 months) seems short relative to the contract start date, which is a potential inconsistency. All 11 documents are listed, with summaries provided for most.

Tender validity period (3 months) appears short relative to contract start date.
Eerlijkheid85/100

The tender is conducted via e-procurement, and the value is disclosed. Criteria are objective (lowest margin wins). There is full document access, and deadlines are reasonable. No specific company tailoring is evident.

Praktische uitvoerbaarheid65/100

E-submission is mandated. A URL for the opening place is provided. The contract start date is specified. Financing information is not explicitly detailed, and the duration is defined by 'PERIOD'.

Financing information is not explicitly detailed.
Gegevensconsistentie90/100

Key fields such as title, reference, organization, value, and deadlines are populated. There are no indications of suspension or disputes. The dates provided (Reveal Date, Submission Deadline, Opening Date, Contract Start) are logically sequenced, although the tender validity period is a minor point of concern.

Duurzaamheid50/100

There is no explicit mention of green procurement, social aspects, or innovation within the provided tender details. The tender is not indicated as EU funded.

Lack of explicit green procurement criteria.
Lack of explicit social criteria.

Sterke punten

Clear objective and evaluation criteria.
Mandatory e-procurement and e-submission.
Comprehensive documentation provided.
Objective financial evaluation based on margin.

Aandachtspunten

Limited sustainability considerations (green, social, innovation).
Potential inconsistency in tender validity period vs. contract start.
Lack of explicit financing details.

Aanbevelingen

1. Incorporate specific sustainability criteria (e.g., renewable energy sources, social responsibility) into evaluation.
2. Clarify the tender validity period to ensure it adequately covers the evaluation and award process leading up to the contract start date.
3. Provide more detailed information regarding financing arrangements.

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