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Udbud

Videreudvikling af funktionslager og serviceunderstøttelse

Åben
Frist
17 dage tilbage
April 21, 2026
Kontrakt detaljer
Kategori
Serviceydelser
Reference
306319
Værdi
€90,000
Lokation
Estonia, Estland
Udgivet
Marts 19, 2026
CPV-kode
Evalueringskriterier
Team member experience60%
Bid cost or total hourly rates40%
Projekttidslinje

Udbud offentliggjort

Marts 19, 2026

Frist for spørgsmål

April 14, 2026

Frist for tilbud

April 21, 2026

Åbning af udbud

April 06, 2026

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Budget
€90,000
Varighed
14 måneder
Lokation
Estonia
Type
Serviceydelser
75
Kvalitetsscore/100
God
Markedsbenchmark
Gns. Vindende Pris
€187,707
Gns. Tilbud
2.0
Konkurrence
Lav
SMV Vindere
89%
1,029 udbud analyseret

Original udbudsbeskrivelse

Formålet med udbuddet er at forbedre funktionslageret med en API-grænseflade, tilføje publiccode.yml-funktionalitet, implementere forbedringer og tilføjelser baseret på brugerfeedback og bruge AI til formularudfyldning.
EU-finansieretElektronisk Afsendelse

Kør risikoanalyse

Identificer potentielle risici, uoverensstemmelser og advarselstegn på tværs af alle udbudsdokumenter. Få en detaljeret risikorapport med alvorlighedsgrader og anbefalinger til afhjælpning.

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Vinderstrategi

AI-drevet analyse af dette udbuds krav, muligheder og udfordringer. Få strategiske indsigter for at maksimere din vinderchance.

75%
Estimeret vinderchanceModerat match

This tender focuses on enhancing an existing government IT environment with API integration, public code standards, user feedback implementation, and AI-driven form completion. Success hinges on demonstrating superior technical expertise and experience, particularly in AI and API development, while optimizing the bid price to secure the 40% cost weighting. A strong team with proven experience in similar government projects will be crucial for the 60% technical evaluation.

Nøglebudskaber til at vinde

Proven Expertise in Government IT Modernization and AI Integration

Cost-Effective Solution with High-Value Technical Delivery

Agile and Experienced Team for Immediate Impact

Nøglemuligheder
Leverage AI expertise to showcase innovative form completion solutions, potentially exceeding basic requirements.
Highlight experience with government IT projects and adherence to public sector standards to build trust and demonstrate understanding of the contracting authority's needs.
Optimize the bid price to capture maximum points in the 40% cost evaluation, while ensuring profitability and quality.
Showcase a highly experienced team that can score maximum points in the 60% technical evaluation, demonstrating deep domain knowledge and immediate readiness.
Nøgleudfordringer
High competition for the technical evaluation (60%) due to the emphasis on team experience.

Thoroughly document and present the CVs of all proposed team members, clearly linking their experience to the specific roles and requirements outlined in the tender. Quantify achievements and highlight relevant past projects, especially those involving government entities or similar technical challenges.

Balancing a competitive bid price with the need to field a highly experienced and qualified team.

Develop a lean but effective project team structure. Explore cost-effective yet highly skilled resources. Clearly articulate the value proposition of the proposed team and solution to justify the bid price, emphasizing long-term benefits and efficiency gains for the contracting authority.

Ensuring immediate team availability and seamless project commencement.

Proactively identify and secure key personnel who can start immediately. Have contingency plans in place for any unforeseen resource constraints. Clearly state the team's readiness and onboarding process in the bid.

Ideel tilbudsgiverprofil
An IT service provider with a proven track record in developing and maintaining government software solutions, possessing strong expertise in API development, AI integration (specifically for form automation), and adherence to public sector coding standards (like publiccode.yml). They should have a readily available team of experienced project managers, analysts, developers, testers, and UI designers who can immediately commence work and demonstrate extensive relevant experience.
Nøglekrav
Demonstrate extensive and relevant work experience of proposed team members in project management, analysis, development, testing, and design.
Provide a competitive bid price that optimizes the 40% cost evaluation criterion.
Implement API interfacing for the Funktsioonivaramu environment.
Develop AI capabilities for form completion.
Implement publiccode.yml capability.
Ensure immediate commencement of work after contract signing.
Provide a detailed data processing agreement adhering to GDPR.
Nøgledifferentiatorer
Demonstrated experience in implementing AI for process automation within public sector IT environments.
A strong portfolio of successful API integrations for complex government systems.
A proactive approach to user feedback integration, showcasing a commitment to continuous improvement beyond the initial scope.
A clear and concise methodology for implementing publiccode.yml, demonstrating an understanding of open-source principles and government transparency.
Muligheder for social værdi
While not explicitly required, a bidder could propose a commitment to knowledge transfer and training for the contracting authority's staff on the new AI functionalities and API integrations, fostering long-term sustainability and capacity building within the public sector.
Fokusområder for tilbud
Team member experience60%

Maximize scoring by presenting CVs of highly experienced individuals who exceed the minimum requirements. Quantify experience in months and highlight specific project achievements relevant to API development, AI implementation, and government IT. Ensure all required roles (project management, analysis, development, testing, design) are covered by specialists with substantial, demonstrable experience.

Bid cost40%

Analyze the estimated value and competitor pricing (if possible). Aim for a price that is highly competitive, ideally the lowest, to secure maximum points. However, do not underbid to the point of compromising quality or profitability. Clearly articulate the value delivered for the proposed cost.

Anbefalinger6
Maximize Team Experience Score
KritiskHøj indsats

Dedicate significant effort to crafting compelling CVs for each team member. Clearly map their experience to the tender's technical requirements (API, AI, publiccode.yml) and the defined roles. Quantify experience beyond the minimums and highlight successful government projects. Consider including brief testimonials or project summaries for key individuals.

Directly impacts the 60% technical evaluation, crucial for winning.
Optimize Bid Price for Cost Component
KritiskMedium indsats

Conduct a thorough cost analysis to determine a competitive yet sustainable bid price. Leverage cost-saving measures in resource allocation and project management without sacrificing quality. Clearly articulate the value proposition to justify the price.

Secures maximum points for the 40% cost evaluation.
Demonstrate AI and API Expertise
KritiskMedium indsats

Provide concrete examples and case studies of previous projects where AI was successfully implemented for automation (especially form-filling) and where robust API interfaces were developed for complex systems. Detail the methodologies and technologies to be used for these specific requirements.

Addresses core technical requirements and showcases capability.
Prepare Robust Data Processing Agreement
HøjMedium indsats

Ensure the data processing agreement is comprehensive, compliant with GDPR, and clearly defines the roles and responsibilities of both parties regarding personal data. Seek legal counsel if necessary to ensure full compliance.

Meets a mandatory submission requirement and demonstrates compliance.
Highlight Publiccode.yml Implementation Strategy
HøjLav indsats

Go beyond simply stating compliance. Outline a clear strategy for implementing publiccode.yml, demonstrating an understanding of its benefits for transparency, collaboration, and maintainability within the public sector. This can be a subtle differentiator.

Shows proactive engagement with modern public sector IT standards.
Ensure Immediate Team Availability
HøjMedium indsats

Identify and confirm the availability of all proposed team members well in advance. Have backup resources identified in case of unforeseen circumstances. Clearly articulate the onboarding process and commitment to immediate project commencement.

Mitigates risk of project delays and demonstrates reliability.
Konkurrencemæssig positionering
Position the bid as offering the best value for money, combining highly competitive pricing with unparalleled technical expertise and a proven ability to deliver complex government IT projects. Emphasize the immediate impact and long-term benefits of the proposed solution, driven by an experienced and readily available team.

Konkurrenter

Opgrader for at se, hvilke virksomheder der sandsynligvis vil afgive tilbud på dette udbud, baseret på historiske indkøbsdata.

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Krav og kvalifikationer

32 krav på tværs af 5 kategorier

Indsendelse (15)
Obligatorisk (1)
Overholdelse (5)
Teknisk (9)
Finansiel (2)
SUBMISSION REQUIREMENTS15
--The tender is not divided into lots.
--A service contract will be concluded with one bidder.
--The tender duration is 14 months.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are detailed in the provided documents.
ELIGIBILITY REQUIREMENTS5
--Bidders must confirm compliance with tender conditions.
--Bidders must submit CVs of team members.
--Bidders must provide details of authorized persons.
TECHNICAL CAPABILITY REQUIREMENTS9
--The service is an integral whole and cannot be divided into parts.
--The service includes further development of the existing Funktsioonivaramu environment.
--The service includes maintenance work for developed solutions.
FINANCIAL REQUIREMENTS2
--The total value of the tender is 90,000.0 EUR.
--The bid price will be considered in the evaluation (40% weight).

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Dokumenter

11 dokumenter tilgængelige med AI-resuméer

VastavustingimusedPDF
306319_vastavustingimused.pdf -- 7.3 KB

Bidders must confirm compliance with tender conditions, submit team CVs, authorized person details, and a power of attorney for joint bids, and declare trade secrets.

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Hindamiskriteeriumid ja hinnatavad näitajadPDF
306319_hindamiskriteeriumid.pdf -- 3.4 KB

The tender evaluation will consider team member experience (60%) and the cost of the bid (40%), with the lowest price receiving the maximum score.

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Hankepass täiendatavate selgitustegaPDF
306319_hankepass_taiendavate_selgitustega.pdf -- 62.9 KB

The procurement pass is an initial self-declaration by the economic operator, containing the conditions set by the contracting authority and the format of expected responses, but is not intended for completion.

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Lisateave pakkujaleDOC
Avatud hankemenetlused - lisateave pakkujale.... -- 31.1 KB

This document provides general information about the tender procedure, including tender conditions, rules for submitting joint bids, and bid submission requirements necessary for preparing a bid.

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CV näidis vormDOC
CV-vorm.docx -- 36.5 KB

Submit CVs of specialists demonstrating required work experience in project management, analysis, development, testing, and design.

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HankelepinguprojektDOC
Hankelepinguprojekt.docx -- 47.7 KB

The draft contract outlines the terms, cost, and validity of the contract for the further development and service support of the Function Repository.

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HindamismetoodikaDOC
Hindamismetoodika.docx -- 21.7 KB

The contracting authority evaluates bids based on team member experience (60 points) and bid cost (40 points) using the evaluation methodology.

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Isikuandmete töötlemise ülevaadeXLS
Lisa 3 Isikuandmete töötlemise ülevaade - Näi... -- 12.9 KB

This document outlines the overview of personal data processing for fulfilling contractual obligations, requiring detailed information on data collection, storage, access, and security measures.

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AndmetöötluslepingDOC
Lisa 4 Andmetöötlusleping.docx -- 35.3 KB

This data processing agreement defines the rights and obligations of the controller and processor in processing personal data within the scope of the procurement contract, adhering to GDPR requirements.

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Nõuded meeskonnaleDOC
Nõuded meeskonnale.docx -- 32.6 KB

The bidder must present a team that meets the roles and workload defined by the contracting authority, ensuring immediate commencement of work after contract signing.

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Tehniline kirjeldusDOC
Tehniline kirjeldus.docx -- 26.0 KB

The Information System Authority is seeking proposals for the further development and service support of the Function Repository, including the adoption of Publiccode.yml, API integration, and AI capability development.

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75
God

Udbudskvalitetsscore

This tender for the further development and service support of the Funktsioonivaramu environment is generally well-structured, with clear technical requirements and evaluation criteria. However, it lacks explicit sustainability considerations and some practical aspects of e-submission could be improved.

Scoreopdeling

Overholdelse af lovgivning75/100

The tender adheres to standard procurement procedures, including proper CPV codes and a clear timeline. The procedure type 'A' (Open procedure) is standard. No disputes are noted. Deadlines appear reasonable within the context of the submission period.

Klarhed80/100

The description of the project's goals, including API interfacing, publiccode.yml, and AI-driven form filling, is clear. Technical and eligibility requirements are documented. Evaluation criteria are specified with relative weighting.

Fuldstændighed70/100

Most basic information is present, including estimated value, duration, and deadlines. Key documents like technical specifications, evaluation criteria, and team requirements are attached or referenced. However, the absence of a specific contract start date and detailed financing information slightly impacts completeness.

Retfærdighed85/100

The tender is accessible electronically, and the value is disclosed. Evaluation criteria are objective (team experience and cost). The requirement for CVs of team members is standard. There are no apparent requirements tailored to specific companies.

Praktisk anvendelighed65/100

E-submission is mandated, which is a positive. However, a direct URL for document submission beyond the general e-procurement portal is not explicitly provided. The contract start date is not specified, and while financing is mentioned, detailed information is absent.

Contract start date not specified.
Datakonsistens90/100

Key fields such as title, reference, organization, and estimated value are populated. Dates are logical, and there are no indications of suspension or disputes. The tender validity period aligns with the submission and opening dates.

Bæredygtighed50/100

The tender mentions 'EU Funded' but lacks specific criteria for green procurement, social aspects, or innovation. While AI development could be considered innovative, it's not explicitly framed as a sustainability goal.

No explicit green procurement criteria.
No explicit social criteria.

Styrker

Clear technical requirements and project scope.
Objective and well-defined evaluation criteria.
Mandatory e-submission and e-procurement.
Detailed requirements for team composition and experience.

Bekymringer

Lack of specific sustainability criteria (green, social).
Contract start date not explicitly stated.
Limited detail on financing beyond the estimated value.

Anbefalinger

1. Incorporate specific green and social procurement objectives into the tender requirements.
2. Clarify the expected contract start date or the process for determining it.

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