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Udbud

Anskaffelse af ressourcer til videreudvikling af informationssystemet for livslang læring

Åben
Frist
18 dage tilbage
April 22, 2026
Kontrakt detaljer
Kategori
Serviceydelser
Reference
303638
Værdi
€1,500,000
Lokation
Estonia, Estland
Udgivet
Marts 23, 2026
CPV-kode
Evalueringskriterier
Bidder's team competence70%
Hourly cost of development resource30%
Projekttidslinje

Udbud offentliggjort

Marts 23, 2026

Frist for spørgsmål

April 15, 2026

Frist for tilbud

April 22, 2026

Åbning af udbud

April 22, 2026

Kontraktens startdato

Maj 14, 2026

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Budget
€1,500,000
Varighed
48 måneder
Lokation
Estonia
Type
Serviceydelser
75
Kvalitetsscore/100
God
Markedsbenchmark
Gns. Vindende Pris
€187,707
Gns. Tilbud
2.0
Konkurrence
Lav
SMV Vindere
89%
1,029 udbud analyseret

Original udbudsbeskrivelse

Anskaffelse af ressourcer til videreudvikling af softwaren til vedligeholdelse og præsentation af informationssystemet for livslang læring, tilbudt gennem samarbejde mellem fælles ordregivere.
Elektronisk Afsendelse

Kør risikoanalyse

Identificer potentielle risici, uoverensstemmelser og advarselstegn på tværs af alle udbudsdokumenter. Få en detaljeret risikorapport med alvorlighedsgrader og anbefalinger til afhjælpning.

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Vinderstrategi

AI-drevet analyse af dette udbuds krav, muligheder og udfordringer. Få strategiske indsigter for at maksimere din vinderchance.

75%
Estimeret vinderchanceModerat match

This tender for lifelong learning information system development resources prioritizes team competence (70%) over cost (30%). A winning strategy will focus on showcasing a highly qualified and experienced team, particularly the project manager, while maintaining a competitive hourly rate. Demonstrating a deep understanding of the technical and non-functional requirements, and adherence to the project code of conduct, will be crucial.

Nøglebudskaber til at vinde

Unparalleled Team Expertise for Seamless System Evolution

Proven Delivery Excellence Aligned with Technical and Quality Standards

Cost-Effective Resource Augmentation with a Focus on Long-Term Value

Nøglemuligheder
Leverage the high weighting of team competence (70%) to differentiate through detailed CVs, certifications, and project examples.
Highlight specific non-mandatory competencies that align with the lifelong learning system's needs, potentially exceeding the minimum requirements.
Demonstrate a clear understanding of the project code of conduct and how the bidder's processes will ensure smooth collaboration and quality delivery.
Offer a competitive hourly rate, even with a strong team, to maximize points in the cost evaluation.
Nøgleudfordringer
High competition due to the nature of the service and the significant weighting on team competence, requiring exceptional team profiles.

Invest heavily in crafting detailed and compelling CVs for all team members, highlighting relevant experience and qualifications. Proactively identify and showcase unique or advanced skills that go beyond the basic requirements.

Balancing a highly competitive hourly rate with the need to present a top-tier team, potentially leading to margin pressure.

Conduct thorough market analysis to understand competitive hourly rates for comparable skill sets. Focus on demonstrating efficiency and value delivery to justify the proposed cost, rather than solely competing on the lowest price.

Ensuring strict adherence to all technical and non-functional requirements, as the system is not divided into lots and requires integral functioning.

Conduct a comprehensive gap analysis between the tender requirements and the bidder's existing capabilities. Develop a detailed implementation plan that explicitly addresses each technical and non-functional requirement, including accessibility and security measures.

Ideel tilbudsgiverprofil
A software development company with a proven track record in developing and maintaining complex information systems, particularly in the education or public sector. They should possess a pool of highly skilled and certified developers, with a strong emphasis on project management expertise and a clear understanding of agile methodologies and quality assurance processes. Experience with Estonian public procurement and familiarity with the specific technical environment of Tallinn University of Technology would be advantageous.
Nøglekrav
Demonstrate team competence with detailed qualifications and project experience, especially for the Project Manager (TK lisa 2).
Adhere strictly to the technical specifications (RHAD lisa 1) and non-functional requirements (TK lisa 4), including accessibility and security.
Submit a competitive hourly cost for the development resource.
Comply with all mandatory exclusion grounds and eligibility requirements, including electronic confirmation via Hankepass and a valid ESPD.
Understand and commit to the project code of conduct (TK lisa 1) for work execution, change management, and quality assurance.
Nøgledifferentiatorer
Demonstration of a proactive and collaborative approach to system development and maintenance, going beyond basic contractual obligations.
Evidence of successful past collaborations with academic institutions or similar public sector organizations.
A clear and compelling vision for the future development of the lifelong learning system, demonstrating foresight and strategic thinking.
Exceptional project management methodology that emphasizes transparency, communication, and risk mitigation.
Muligheder for social værdi
Commit to offering internships or training opportunities for students from Tallinn University of Technology within the project team, fostering skill development and future talent pipelines.
Fokusområder for tilbud
Bidder's team competence70.0%

Develop highly detailed and compelling CVs for all proposed team members, emphasizing relevant experience, certifications, and specific project contributions. Highlight any 'non-mandatory' competencies that align with the system's long-term vision or advanced functionalities. Ensure the Project Manager's profile is exceptionally strong, showcasing leadership, relevant project scale, and successful delivery in similar environments.

Hourly cost of development resource30.0%

Conduct thorough cost analysis to determine a competitive hourly rate that balances profitability with the need to score well in this category. Benchmark against similar procurements and market rates for comparable skill sets. Clearly articulate the value proposition to justify the proposed cost.

Anbefalinger6
Maximize Team Competence Score
KritiskHøj indsats

Dedicate significant effort to crafting detailed and persuasive CVs for all team members, focusing on quantifiable achievements and direct relevance to the lifelong learning system. Ensure the Project Manager's profile is exceptionally strong, highlighting leadership, successful project delivery, and relevant domain experience. Proactively identify and document 'non-mandatory' competencies that align with the tender's technical and functional requirements.

Directly impacts the highest weighted evaluation criterion, significantly increasing the overall score.
Thorough Technical and Non-Functional Requirement Analysis
KritiskHøj indsats

Conduct an in-depth review of 'RHAD lisa 1 tehniline kirjeldus.docx' and 'TK lisa 4 (tellija mitte-funktsionaalsed nõuded).docx'. Develop a detailed matrix mapping each requirement to the bidder's proposed solution and team capabilities. Explicitly address accessibility and security requirements in the proposal.

Ensures compliance and avoids disqualification, demonstrating a deep understanding of the client's needs.
Competitive Hourly Rate Strategy
HøjMedium indsats

Perform a rigorous cost analysis to establish a competitive hourly rate for the development resource. While team competence is paramount, a significantly higher rate than competitors could negate strong technical scores. Benchmark against similar procurements and market data.

Maximizes points in the cost evaluation criterion, contributing significantly to the overall score.
Proactive Compliance with Project Code of Conduct
HøjMedium indsats

Thoroughly review 'TK lisa 1 (projekti kodukord.docx)' and integrate its principles into the bid proposal. Clearly articulate how the bidder's processes for work execution, change management, communication, and quality assurance align with the client's expectations.

Demonstrates a commitment to collaborative and efficient project execution, reducing perceived risk for the contracting authority.
Highlight System Evolution Vision
MediumMedium indsats

Beyond meeting current requirements, articulate a forward-thinking approach to the lifelong learning system's evolution. This could include suggestions for future enhancements, adoption of emerging technologies, or strategies for long-term system sustainability.

Positions the bidder as a strategic partner rather than just a resource provider, potentially influencing qualitative evaluation aspects.
Propose Student Internship Program
LavLav indsats

Include a commitment to offering internship opportunities for students from Tallinn University of Technology within the project team. This demonstrates a commitment to education and talent development, aligning with the 'lifelong learning' theme.

Adds a positive social value dimension to the bid, potentially influencing qualitative aspects and fostering goodwill.
Konkurrencemæssig positionering
Position the bidder as the most technically capable and experienced partner, leveraging the 70% weighting of team competence. Emphasize the depth and breadth of expertise within the proposed team, particularly the Project Manager, and how this translates to reduced risk and higher quality delivery.
While not the primary focus, ensure the hourly rate is competitive enough to secure a strong score in the cost evaluation. Frame the cost as excellent value for the high level of expertise and quality provided.

Konkurrenter

Opgrader for at se, hvilke virksomheder der sandsynligvis vil afgive tilbud på dette udbud, baseret på historiske indkøbsdata.

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Krav og kvalifikationer

20 krav på tværs af 5 kategorier

Indsendelse (6)
Obligatorisk (1)
Overholdelse (3)
Teknisk (8)
Finansiel (2)
SUBMISSION REQUIREMENTS6
--Bidders must submit their offer through the Estonian Public Procurement Register.
--Bidders must adhere to the submission requirements detailed in 'vastavustingimused.pdf'.
--Bidders must submit a power of attorney if an individual is authorized to represent the bidder in the public procurement (TK lisa 5).
MANDATORY EXCLUSION GROUNDS1
--Bidders must not be subject to exclusion grounds as per Estonian Public Procurement Act.
ELIGIBILITY REQUIREMENTS3
--Bidders must confirm compliance with tender conditions electronically via Hankepass.
--Bidders must submit a valid ESPD (European Single Procurement Document) in .xml format (though AI analysis is not supported for this file type, its existence is implied as a requirement).
--Bidders must comply with the conditions outlined in 'vastavustingimused.pdf' regarding joint offers, trade secrets, submission, cost, and equivalence.
TECHNICAL CAPABILITY REQUIREMENTS8
--Bidders must submit the hourly cost of their development resource.
--Bidders must demonstrate the competence of their team, evaluated according to specified criteria and weightings.
--Bidders must provide details of their team composition, assigning each specialist to a specific role and submitting a digitally signed confirmation of their qualifications (TK lisa 6).
FINANCIAL REQUIREMENTS2
--Bidders must submit the hourly cost of their development resource.
--The evaluation methodology will primarily focus on cost, as described in 'TK lisa 3 (hindamismetoodika).docx'.

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Dokumenter

14 dokumenter tilgængelige med AI-resuméer

VastavustingimusedPDF
303638_vastavustingimused.pdf -- 9.4 KB

This document outlines compliance conditions regarding joint offers, trade secrets, bid submission, cost, and equivalency, and is required for tender submission.

Vis
Pakkuja esitab spetsialistide pädevused (TK lisa 2).XLS
TK lisa 2 (pakkuja spetsialistide pädevused).... -- 27.4 KB

The bidder must provide information proving the qualifications of specialists, especially the project manager, including education, experience, and details of past projects.

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Pakkuja esitab meeskonna koosseisu (TK lisa 6)DOC
TK lisa 6 (pakkuja meeskond).docx -- 22.9 KB

The bidder must submit confirmation of their team composition, with each specialist assigned to a specific role and providing a digitally signed confirmation of their competencies.

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Hindamiskriteeriumid ja hinnatavad näitajadPDF
303638_hindamiskriteeriumid.pdf -- 3.3 KB

Bidders must submit their development resource hourly rate and team competence, which will be evaluated according to the provided criteria and weightings.

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Hankepass täiendatavate selgitustegaPDF
303638_hankepass_taiendavate_selgitustega.pdf -- 63.0 KB

The procurement pass is the bidder's self-declaration, serving as preliminary proof of compliance with the contracting authority's conditions, and is to be filled out electronically.

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RHAD lisa 1 - Tehniline kirjeldus (TK)DOC
RHAD lisa 1 tehniline kirjeldus.docx -- 72.4 KB

The tender document includes a technical specification for the procurement of resources for the further development of the lifelong learning information system, defining system functionalities, user groups, and expected services.

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RHAD lisa 2 - Raamlepingu (RL) kavand koos lisagaDOC
RHAD lisa 2 (raamlepingu ja hankelepingu kava... -- 58.4 KB

This document is a draft framework agreement outlining the terms and procedures for the procurement of resources for the continuous development of the lifelong learning information system.

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Riigihanke alusdokument (RHAD)DOC
Riigihanke alusdokument (RHAD).docx -- 75.5 KB

Tallinn University of Technology invites bids for the procurement of resources for the further development of the lifelong learning information system, with submissions to be made through the public procurement register according to the provided base documents.

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RL lisa 2 - Üleandmise-vastuvõtmise aktXLS
RL lisa 2 (üleandmise-vastuvõtmise akt).xlsx -- 9.3 KB

This document is a work handover-acceptance certificate used for the official transfer and acceptance of work performed under a contract, serving as the basis for invoicing.

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RL lisa 5 - AndmetöötluslepingDOC
RL lisa 5 Andmetöötlusleping.docx -- 29.7 KB

This data processing agreement supplements the framework agreement and defines the partner's obligations for processing personal data in accordance with GDPR and other data protection laws.

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TK lisa 1 - Projekti kodukordDOC
TK lisa 1 (projekti kodukord).docx -- 51.3 KB

This document outlines the project's internal rules, including work execution, change management, communication between the client and contractor, and quality assurance, to achieve the tender contract's objectives.

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TK lisa 3 - HindamismetoodikaDOC
TK lisa 3 (hindamismetoodika).docx -- 31.7 KB

This document outlines the evaluation methodology used by Tallinn University of Technology to assess bids for the procurement of resources for the continuous development of the lifelong learning information system, with a primary focus on cost.

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TK lisa 4 - Tellija mitte-funktsionaalsed nõudedDOC
TK lisa 4 (tellija mitte-funktsionaalsed nõud... -- 64.7 KB

This document outlines the non-functional requirements and quality attributes for the lifelong learning information system development, including accessibility and security.

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TK lisa 5 - volikirjadDOC
TK lisa 5 (volikirjad).docx -- 29.3 KB

This document is a power of attorney authorizing an individual to represent the bidder in the public procurement process.

Vis

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75
God

Udbudskvalitetsscore

This tender for lifelong learning information system development resources is well-structured with clear technical and submission requirements. However, it lacks explicit sustainability considerations and has a moderate level of detail regarding financing.

Scoreopdeling

Overholdelse af lovgivning75/100

The tender adheres to standard public procurement procedures, including clear CPV codes and a defined process. Deadlines appear reasonable given the complexity. No disputes are noted. Regulatory compliance is assumed based on the platform used.

Klarhed80/100

The description of the service is clear, and the AI-extracted requirements provide a good overview of documented needs. Evaluation criteria are specified with relative weightings, and conditions are generally clear.

Fuldstændighed70/100

Most basic information is present, including estimated value, duration, and contract start date. However, specific financing details beyond the estimated value are not explicitly detailed, and some key documents are referenced but not directly attached in the provided text.

Specific financing details beyond estimated value are not explicitly detailed.
Retfærdighed85/100

The tender allows for full document access and discloses the estimated value. Deadlines are reasonable, and evaluation criteria are objective. E-procurement is mandated. The maximum of 2 participants is a notable characteristic that could be perceived as restrictive, but it is not explicitly tailored to specific companies.

Maximum of 2 participants could be perceived as restrictive.
Praktisk anvendelighed65/100

E-submission is mandated, and a URL for the procurement platform is provided. The contract start date is specified. However, detailed financing information is not readily available, and the duration is clearly stated.

Detailed financing information is not readily available.
Datakonsistens90/100

Key fields such as title, reference, organization, value, and dates are populated. There are no reported suspensions or disputes, and the dates provided are logically sequenced.

Bæredygtighed50/100

The tender does not explicitly mention green procurement, social aspects, or innovation. It is not indicated as EU funded, which limits the score in this category.

Lack of explicit green procurement, social, or innovation criteria.

Styrker

Clear technical and submission requirements
Well-defined evaluation criteria with weightings
Mandatory e-procurement and e-submission
Comprehensive set of referenced tender documents

Bekymringer

Limited explicit sustainability considerations
Lack of detailed financing information
Maximum of 2 participants could limit competition

Anbefalinger

1. Consider incorporating explicit sustainability criteria (e.g., green procurement, social value).
2. Provide more detailed information regarding financing mechanisms or sources.
3. Review the maximum participant limit to ensure broader competition, if feasible.

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