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Upphandlingar

Operating Lease of Laptops 2026 - 2031

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Utgånget
17 februari 2026
Avtalsdetaljer
Kategori
Leveranser
Referens
305239
Värde
€44,355
Plats
Estonia, Estland
Publicerad
28 januari 2026
Organisation
Viljandi Linnavalitsus
CPV-kod
Utvärderingskriterier
Total cost of the bid100%
Tidsplan för projektet

Upphandling publicerad

28 januari 2026

Sista dag för frågor

10 februari 2026

Sista anbudsdag

17 februari 2026

Anbudsöppning

17 februari 2026

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Budget
€44,355
Varaktighet
60 månader
Plats
Estonia
Typ
Leveranser
83
Kvalitetspoäng/100
Utmärkt
Marknadsjämförelse
Genomsnittligt vinnande pris
€87,029
Genomsnittligt antal anbud
2.9
Konkurrens
Låg
Vinnande små och medelstora företag
96%
388 analyserade upphandlingar

Ursprunglig beskrivning av upphandling

Hankelepingu esemeks on Viljandi Linnavolikogule ja Viljandi Linnavalitsusele sülearvutite rentimine 60 kuuks.
Grön upphandlingElektronisk inlämning

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Vinnande strategi

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Konkurrenter

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Krav och kvalifikationer

27 krav inom 5 kategorier

Inlämning (7)
Obligatorisk (1)
Regelefterlevnad (7)
Teknisk (5)
Ekonomisk (7)
SUBMISSION REQUIREMENTS7
--Must fulfill qualification and exclusion conditions electronically (e.g., via ESPD).
--Must submit a completed ESPD (European Single Procurement Document).
--Must declare business secrets (if any).
MANDATORY EXCLUSION GROUNDS1
--Must not fall under exclusion grounds as described in the tender documents (e.g., ESPD).
ELIGIBILITY REQUIREMENTS7
--Must meet qualification conditions.
--If submitting a joint bid, must provide a power of attorney.
--Must confirm compliance with all tender conditions.
TECHNICAL CAPABILITY REQUIREMENTS5
--Must offer an operating lease for laptops for a duration of 60 months (2026-2031).
--Must provide a minimum warranty of 36 months for the laptops.
--Must ensure battery replacement if its capacity drops by more than 50%.
FINANCIAL REQUIREMENTS7
--Must meet requirements for submitting costs.
--Must submit a total cost for the offer.
--The offer must be competitive on price, as total cost is the sole evaluation criterion (100% weight).

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Dokument

8 dokument tillgängliga med AI-sammanfattningar

VastavustingimusedPDF
305239_vastavustingimused.pdf -- 12.6 KB

This document outlines the bid compliance conditions, covering power of attorney for joint bids, declaration of business secrets, confirmation of adherence to all tender terms, and requirements for submitting bid costs.

Pakkuja täidab dokumendi vormilDOC
Lisa 3 Tehniline kirjeldus ja pakkumuse vorm.... -- 42.8 KB

Bidders must complete this form, providing detailed technical specifications for the offered laptops (VOL16, SA16, SA14), ensuring compliance with the contracting authority's general and specific requirements.

Pakkuja täidab pakkumuse esildise vormilDOC
Lisa 4 Pakkumuse esildise vorm.docx -- 18.0 KB

This form requires bidders to submit their financial offer for laptop rental services, detailing quarterly and total rental payments (excluding VAT) and residual value for specified laptop models, which will be used for evaluation.

Pakkuja täidab ära dokumendi vormilDOC
Lisa 6 Vorm avaldus ja pakkuja kinnitused.doc... -- 16.5 KB

This form requires bidders to provide company details and confirm their agreement with tender conditions, awareness of requirements, and offer validity.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
305239_hindamiskriteeriumid.pdf -- 4.2 KB

Tender evaluation will solely be based on the total cost of the bid, which accounts for 100% of the weighting, with the lowest-priced bid receiving the maximum points.

Hankepass täiendatavate selgitustegaPDF
305239_hankepass_taiendavate_selgitustega.pdf -- 62.9 KB

This document is an explanatory ESPD outlining the qualification and exclusion criteria for Viljandi Linnavalitsus's laptop lease tender, which companies must complete electronically.

Hankelepingu kavandDOC
Lisa 5 Hankelepingu kavand.docx -- 26.5 KB

This document is a draft procurement contract for the operational lease of laptops for the years 2026-2031, defining the parties, terms, and purpose of the agreement.

Pakkumuse esitamise ettepanekDOC
Pakkumuse esitamise ettepanek.docx -- 25.0 KB

The Viljandi City Government invites companies to submit bids for a 60-month operational lease of laptops (2026-2031), requiring at least a 36-month warranty and battery replacement if capacity drops by over 50%.

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83
Utmärkt

Upphandlingskvalitetspoäng

This tender for laptop operating lease demonstrates good overall quality with clear requirements and a transparent evaluation process, though it could benefit from more detailed sustainability criteria.

Poängfördelning

Regelefterlevnad85/100

The tender appears to comply well with legal requirements, utilizing the ESPD and electronic submission, indicating adherence to national and EU procurement regulations. Deadlines are reasonable, and the procedure type and CPV codes are clearly defined. No disputes or suspensions are noted.

Tydlighet80/100

The tender description is clear, and requirements are well-documented and categorized. Evaluation criteria are explicitly stated as 100% total cost. Performance conditions, such as warranty and battery replacement, are also clear.

•The specific laptop model names (VOL16, SA16, SA14) mentioned in the technical specifications could benefit from further clarification if they are not generic categories, to avoid potential ambiguity for bidders.
Fullständighet85/100

All essential tender information, including title, reference, organization, financial details, timeline, and location, is comprehensively provided. Key documents, including a draft contract and submission forms, are attached.

Rättvisa90/100

The tender demonstrates strong fairness, with full document access, disclosed value, and reasonable deadlines. The evaluation criteria are objective and transparent (100% price-based). Electronic submission ensures equal access. The contracting authority explicitly states that technical characteristics are not special, mitigating concerns about tailored requirements.

Praktisk genomförbarhet80/100

The tender supports electronic submission and e-procurement, enhancing practicality. Financing information and contract duration are clearly specified. Document access is facilitated through the e-procurement system.

•The exact contract start date is not explicitly stated, though the 2026-2031 timeframe and 60-month duration provide sufficient context.
Datakonsistens90/100

Key fields are consistently populated, and dates are logical and coherent. There are no reported suspensions or disputes, indicating a stable procurement process.

•A minor semantic inconsistency exists between 'relative_weighting' and 'total cost is the sole evaluation criterion (100% weight)', though the practical implication is clear.
Hållbarhet50/100

The tender explicitly identifies as 'Green Procurement,' which is a positive step. However, it lacks specific details on the green criteria applied, and there is no mention of social aspects or innovation focus.

•Lack of detailed sustainability criteria beyond the 'Green Procurement' label.
•Absence of social and innovation considerations.

Styrkor

Clear and transparent evaluation criteria (100% price).
Comprehensive basic information and documentation.
Support for electronic submission and e-procurement.
Explicit statement against tailored technical requirements.
Reasonable submission deadline.

Potentiella problem

Lack of detailed 'Green Procurement' criteria.
Absence of social and innovation aspects.
Minor ambiguity regarding specific laptop model names (VOL16, SA16, SA14).
Exact contract start date not explicitly stated.

Rekommendationer

1. Provide specific criteria for 'Green Procurement' to ensure measurable environmental benefits.
2. Consider incorporating social and innovation aspects into future tenders.
3. Clarify the nature of laptop model names (VOL16, SA16, SA14) to avoid any potential ambiguity.

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