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The London Academy of Excellence seeks a cleaning provider for its new, larger premises from September 2026, requiring a minimum £500,000 annual turnover and £5 million insurance, with a strong emphasis on quality and innovative service delivery for a 3-year contract worth an estimated £620,000.
The London Academy of Excellence seeks a cleaning contractor for its new, larger 8-floor premises, requiring a high-quality, tightly managed service for a 3-year contract (extendable to 5 years) with minimum £5M insurance and £500K annual turnover, evaluated 65% on quality and 35% on price.
The London Academy of Excellence seeks a high-quality cleaning service partner for its new 8-floor building from September 2026 for a 3-year contract (with extension option), requiring bidders to have £5M insurance and £500k annual turnover, with selection based on a two-stage process prioritizing quality (65%) over price (35%).
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This tender for cleaning services at the London Academy of Excellence presents a well-described opportunity with clear quality expectations and a structured two-stage competitive process, but suffers from significant data inconsistencies regarding contract value and duration, and includes an unusual fee requirement for the successful bidder.
The tender defines a competitive flexible procedure and uses an appropriate CPV code. There are no reported disputes. However, the reveal date and the liable person are not specified, and formal procedure codes are missing, representing minor compliance gaps.
The tender provides a very clear and detailed description of the Academy, the new premises, and the scope of cleaning services required. Requirements for insurance and annual turnover are explicit, and the two-stage evaluation process with a 35% price / 65% quality split for the ITT stage is well-defined.
Basic information such as title, reference, organization, and description are present. Deadlines, value, and duration are specified, but there is a significant inconsistency between the stated 'Contract Duration' (36 months) and the 'Estimated Value' (£620,000 / €744,000) which is explicitly calculated in the description for a 5-year term (3 years + 2-year extension). Missing liable person and formal procedure codes also detract from completeness.
The tender offers full document access and discloses the estimated value. Evaluation criteria are transparent and objective pre-qualification requirements are set. E-procurement is enabled via Delta eSourcing. However, the requirement for the successful tenderer to pay the RIVA tender fee is an unusual and potentially unfair barrier to entry, especially for smaller businesses.
Electronic submission and document access are supported through the Delta eSourcing portal. Financing information (fixed price, monthly invoices) and duration are clear. However, the contract start date has a minor inconsistency between the timeline and description, and the requirement to pay the RIVA tender fee adds an unusual practical hurdle for bidders.
There are significant inconsistencies in key data fields. The 'Contract Duration' is stated as 36 months, while the 'Estimated Value' is clearly calculated in the description based on a 5-year term (3 years + 2-year extension). The contract start date also shows a minor discrepancy between the timeline and the description. Some key fields like 'Liable Person' and procedure codes are unpopulated.
The tender demonstrates a strong focus on social aspects, including an aspiration towards the London Living Wage, the Academy's mission for social mobility, and expectations for staff development. It also welcomes innovative and creative ideas. However, there are no explicit green procurement criteria mentioned.
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