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Supply of Annual Canvass Forms

Gesloten

Deadline voor indiening verstreken

De deadline voor het indienen van deze aanbesteding is verstreken en er worden geen aanvragen meer geaccepteerd. De onderstaande informatie wordt ter referentie bewaard.

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Deadline
Verlopen
Februari 18, 2026
Contractdetails
Categorie
Open Procedure
Referentie
006373-2026
Waarde
£420,000
Locatie
West Wales and The Valleys, Verenigd Koninkrijk
Gepubliceerd
Mei 13, 2026
CPV-code
Projecttijdlijn

Aanbesteding gepubliceerd

Januari 23, 2026

Deadline voor vragen

Februari 11, 2026

Deadline voor inschrijving

Februari 18, 2026

Startdatum contract

Maart 31, 2026

Budget
£420,000
Looptijd
36 maanden
Locatie
West Wales and The Valleys
Type
Open Procedure
55
Kwaliteitsscore/100
Redelijk

Originele aanbestedingsbeschrijving

Caerphilly County Borough Council is seeking to appoint a contractor for Supply of Annual Canvass Forms for the annual canvassing registration project undertaken by the Council every year in order to make sure that the register of electors is kept up to date.

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Vereisten & Kwalificaties

7 vereisten over 5 categorieën

Indiening (2)
Verplicht (1)
Naleving (1)
Technisch (2)
Financieel (1)
SUBMISSION REQUIREMENTS2
--Submit proposals via the Proactis Supplier Portal.
--Submit proposals by the deadline: 2026-02-18 at 12:00:00 UTC.
MANDATORY EXCLUSION GROUNDS1
--No specific requirements are detailed in the provided information.
ELIGIBILITY REQUIREMENTS1
--Be a contractor capable of supplying annual canvass forms.
TECHNICAL CAPABILITY REQUIREMENTS2
--Be able to supply annual canvass forms suitable for the annual canvassing registration project.
--Ensure forms facilitate the process of keeping the register of electors up to date.
FINANCIAL REQUIREMENTS1
--No specific requirements are detailed in the provided information.

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Documenten

3 documenten beschikbaar met AI-samenvattingen

OCDS RecordDOC
006373-2026_ocds_record.json

This OCDS record details a tender from Caerphilly County Borough Council seeking a contractor to supply annual canvass forms for elector registration.

OCDS Release PackageDOC
006373-2026_ocds_release.json

This OCDS data package provides structured, machine-readable information about Caerphilly County Borough Council's tender for the supply of annual canvass forms for voter registration.

Official PDF VersionPDF
006373-2026_official.pdf

Caerphilly County Borough Council is seeking contractors to supply annual canvass forms for their electoral registration project, with an estimated value of £350,000 over an initial three-year contract, and tenders due by 18 February 2026.

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55
Redelijk

Kwaliteitsscore aanbesteding

This tender for annual canvass forms is administratively structured but suffers from significant deficiencies in detailed requirements and the complete absence of evaluation criteria, severely impacting clarity and fairness.

Scoreoverzicht

Wettelijke naleving65/100

The tender lacks explicit mandatory exclusion grounds, detailed financial requirements, and crucially, evaluation criteria, which are fundamental for legal compliance. The missing reveal date also prevents verification of adequate submission time.

Missing mandatory exclusion grounds
Missing detailed financial requirements
Duidelijkheid45/100

While the overall purpose is clear, the AI-extracted eligibility, technical, and financial requirements are extremely generic and lack specific details. The complete absence of evaluation criteria makes it impossible for bidders to understand how their proposals will be assessed.

Generic and insufficient eligibility requirements
Generic and insufficient technical capability requirements
Volledigheid55/100

Basic administrative information, deadlines, and value are provided. However, the tender is incomplete regarding detailed eligibility, financial, and technical requirements, and critically, it lacks any specified evaluation criteria.

Missing detailed eligibility and financial requirements
No evaluation criteria specified
Eerlijkheid35/100

The complete absence of evaluation criteria is a severe fairness concern, as it introduces subjectivity into the assessment process and prevents bidders from understanding the basis of selection. While e-submission is supported, the lack of transparency in evaluation undermines equal opportunity.

No evaluation criteria specified
Generic requirements could lead to subjective evaluation
Praktische uitvoerbaarheid75/100

Electronic submission via a portal is supported, and key contract dates and duration are clearly specified. However, the lack of detailed requirements makes it practically challenging for bidders to prepare comprehensive and competitive proposals.

Lack of detailed requirements makes proposal preparation difficult
Gegevensconsistentie65/100

A significant inconsistency exists between the estimated value stated as EUR 420,000.00 and the £350,000 mentioned in the tender notice/PDF summaries. There is also a contradiction regarding e-submission between AI-extracted requirements and automated checks. The 'Liable Person' field is empty.

Inconsistent estimated value (EUR vs GBP)
Contradiction regarding e-submission support
Duurzaamheid25/100

The tender does not include any specific criteria or mentions related to green procurement, social aspects, or innovation, representing a missed opportunity for sustainable public procurement.

No green procurement criteria
No social criteria

Sterke punten

Clear overall description of the service required
Electronic submission via a dedicated portal is supported
Key contract dates and duration are clearly specified
Value is disclosed and tender is divided into parts, potentially aiding SME participation
CPV code and NUTS code are appropriately assigned

Aandachtspunten

Complete absence of evaluation criteria
Extremely generic and insufficient eligibility, technical, and financial requirements
Inconsistency in the estimated tender value (EUR vs GBP)
Missing mandatory exclusion grounds and tender reveal date
No integration of sustainability, social, or innovation aspects

Aanbevelingen

1. Immediately publish detailed evaluation criteria to ensure transparency and fairness.
2. Elaborate on eligibility, financial, and technical requirements with specific standards and expectations.
3. Clarify the correct estimated value and ensure all tender documents are consistent.

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