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This document provides a Google Drive link where all tender documents, including the specification for the Southwark Food and Fun Programme (Holiday Activity and Food programme), can be accessed by providers interested in delivering services for children aged 4-16 eligible for Free School Meals.
This document is a mandatory Microsoft Form that must be completed and submitted via email along with the Form of Tender, pricing schedule, and sample menu for the Southwark Food and Fun Programme.
This OCDS record provides structured data about the London Borough of Southwark's tender for providers to deliver the Holiday Activity and Food programme for children aged 4-16 eligible for Free School Meals, outlining the contracting authority and contact details.
This document is an Open Contracting Data Standard (OCDS) release package providing structured information about the London Borough of Southwark's tender for Holiday Activity and Food programme providers for children aged 4-16.
Southwark Council is seeking providers to deliver a Holiday Activity and Food programme during Easter, summer, and winter holidays for eligible children aged 4-16, offering a contract valued at approximately £4.5 million with submissions due by March 22, 2026.
Southwark Council seeks providers for its Holiday Activity and Food (HAF) programme, known as Southwark Food and Fun, delivering holiday activities and meals to 4-16 year olds eligible for Free School Meals in line with Department of Education standards.
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This tender provides clear basic information for a crucial social program, but the significant omission of evaluation criteria severely impacts its clarity, completeness, and fairness.
The tender defines the procedure as 'Open' and 'Below threshold - open competition', with a relevant CPV code. The submission period of approximately 50 days from today's date is reasonable. No disputes or suspensions are reported. Minor issues include missing procedure codes and a liable person.
The description of the program, its target group, and delivery periods is clear and unambiguous. However, the tender explicitly lacks specified evaluation criteria, which is a critical omission for bidders to understand how their proposals will be assessed.
Basic information such as title, reference, organization, value, duration, and deadlines are provided. Documents are available via a Google Drive link. However, the absence of evaluation criteria and the 'Liable Person' field being empty significantly reduce the completeness of the tender documentation.
Document access is provided, the value is disclosed, and deadlines are reasonable. However, the critical absence of explicit evaluation criteria severely undermines the transparency and objectivity of the procurement process, making it difficult for bidders to prepare competitive and fair proposals.
Electronic submission is supported via a Microsoft Form and email, and a clear document URL is provided. The contract start date and duration are clearly specified, enhancing practicality for potential bidders.
Most key fields are populated, and dates are logical and consistent. There are no reported suspensions or disputes, indicating good data integrity. Minor inconsistencies include missing codes and the liable person.
The program itself has a strong inherent social aspect, focusing on providing activities and food for children eligible for Free School Meals. However, there is no explicit mention of green procurement practices or innovation focus within the tender description.
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