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Création, mise en œuvre et gestion d'une solution de système de bibliothèque unifié à l'échelle nationale et d'une solution de recherche commune

Fermé
Date limite
0 jours restants
Mars 02, 2026
Détails du contrat
Catégorie
Services
Référence
304952
Valeur
€4,660,000
Lieu
Estonia, Estonie
Publié
Janvier 19, 2026
Code CPV
Critères d'évaluation
Solution's compliance with contracting authority's expectations, tender objectives, and suitability regarding requirements60%
Total cost of solution maintenance over 36 months25%
Cost of solution creation and implementation15%
Calendrier du projet

Publication de l'appel d'offres

Janvier 19, 2026

Date limite pour les questions

Février 23, 2026

Date limite de soumission

Mars 02, 2026

Ouverture de l'appel d'offres

Mars 02, 2026

Date de début du contrat

Septembre 01, 2026

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Budget
€4,660,000
Durée
56 mois
Lieu
Estonia
Type
Services
75
Score de qualité/100
Bon
Référentiel de marché
Prix moyen gagnant
€187,707
Offres moyennes
2.0
Concurrence
Faible
PME gagnantes
89%
1,029 appels d'offres analysés

Description originale de l'appel d'offres

L'objet de l'appel d'offres est la création et la mise en œuvre d'une solution de système de bibliothèque unifié à l'échelle nationale et d'une solution de recherche commune (y compris la formation et le support pour la migration des données existantes) et la fourniture de services de maintenance pendant 3 (trois) ans à compter de la date d'acceptation de la solution. Les exigences plus détaillées concernant l'objet de l'appel d'offres sont décrites dans l'annexe 1 de la documentation de l'appel d'offres public – Spécifications techniques.
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Exigences et qualifications

24 exigences dans 5 catégories

Soumission (9)
Obligatoire (2)
Conformité (7)
Technique (4)
Financier (2)
SUBMISSION REQUIREMENTS9
--Submit an application to participate using the form "HD Lisa 4 Vorm - Taotlus.docx", including basic bidder information and confirmation of acceptance of tender conditions.
--Submit the bid cost using the mandatory form "HD Lisa 9 Vorm - Hinnapakkumus.docx", including general bidder information.
--Submit a confirmation using the form "HD Lisa 7 Vorm - Kinnitused.docx", confirming acquaintance with conditions, compliance with requirements, possession of qualified personnel, and absence of exclusion grounds.
MANDATORY EXCLUSION GROUNDS2
--The bidder must not be subject to any exclusion grounds specified in the Public Procurement Act.
--The bidder must electronically complete the European Single Procurement Document (ESPD) according to the contracting authority's specified exclusion criteria.
ELIGIBILITY REQUIREMENTS7
--The bidder must electronically complete the European Single Procurement Document (ESPD) according to the contracting authority's specified qualification criteria.
--The bid must cover the entire scope of the procurement object as a functionally and technically unified whole; partial bids are not allowed.
--The bidder must possess the necessary qualified personnel.
TECHNICAL CAPABILITY REQUIREMENTS4
--The proposed solution must meet the technical requirements for the creation, implementation, and management of a unified national library system and joint search solution.
--The solution must adhere to specified functionality and project structure.
--Bidders must describe how the proposed solution meets the functional and non-functional requirements for the unified library system.
FINANCIAL REQUIREMENTS2
--The bid must include costs for the creation, implementation, and 36 months of maintenance services for the unified national library system and joint search solution.
--The bid value should be consistent with the estimated contract value (4,660,000 EUR) and not significantly exceed it.

Aperçu des exigences

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Documents

16 documents disponibles avec des résumés IA

VastavustingimusedPDF
304952_vastavustingimused.pdf -- 9.1 KB

This document outlines application submission requirements, including the necessity for powers of attorney for both individual and joint applicants, and details the structure and presentation method for the bid cost.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
304952_hindamiskriteeriumid.pdf -- 4.8 KB

This document outlines the evaluation criteria and methodology for bids in the tender for a unified national library system and shared search solution, focusing on cost (creation and maintenance) and solution quality.

Hankepass täiendatavate selgitustegaPDF
304952_hankepass_taiendavate_selgitustega.pdf -- 70.3 KB

This document serves as an explanatory guide to the conditions of the European Single Procurement Document (ESPD), detailing the contracting authority's qualification and exclusion criteria that companies must complete electronically.

Hanke alusdokumentDOC
Hanke alusdokument EST v6 2026-01-15.docx -- 60.4 KB

This basic document invites participation in a competitive negotiated procurement procedure for the creation, implementation, and three-year maintenance of a unified nationwide library system and shared search solution.

Tehnilise kirjelduse lisa 1 - Funktsionaalsed ja mittefunktsionaalsed nõudedXLS
HD Lisa 11 Funktsionaalsed ja mittefunktsiona... -- 138.6 KB

This document is an appendix to the technical specification, outlining functional and non-functional requirements for a unified library system solution, where bidders must indicate compliance and their willingness to discuss requirements during negotiations.

HD Lisa 1 -Tehniline kirjeldusPDF
HD Lisa 1 Tehniline kirjeldus.pdf -- 737.2 KB

This document details the technical requirements for the creation, implementation, and management of a unified nationwide library system and a shared search solution, including functionality and project structure.

HD Lisa 2 - Eesti Rahvusraamatukoguga sõlmitava hankelepingu projekt;DOC
HD Lisa 2 Hankelepingu eelnõu.docx -- 44.7 KB

This document is a draft procurement contract proposed by the National Library of Estonia and the Estonian Library Network Consortium for the creation, implementation, and 36-month maintenance of a unified national library system and a joint search solution.

HD Lisa 3 - Eesti Raamatukoguvõrgu Konsortsiumiga sõlmitava hankelepingu projektDOC
HD Lisa 3 Hankelepingu eelnõu.docx -- 45.2 KB

This document is a draft procurement contract for the creation, implementation, and 36-month maintenance of a unified nationwide library system and joint search solution, defining the roles of the contractor, client (Estonian Library Network Consortium), and financier (National Library of Estonia).

HD Lisa 4 - Taotluse vormDOC
HD Lisa 4 Vorm - Taotlus.docx -- 18.2 KB

This document is an application form for participation in the procurement procedure, requiring the bidder's basic information and confirmation of acceptance of tender conditions.

HD Lisa 5 - Volikirja vormDOC
HD Lisa 5 Vorm - Volikiri.docx -- 14.1 KB

This document is a power of attorney form, allowing the applicant to authorize a physical person to perform all actions related to the procurement procedure, including submitting bids and concluding the contract.

HD Lisa 6 - Ühistaotlejate volikirja vormDOC
HD Lisa 6 Vorm - Ühistaotlejate volikiri.docx -- 14.3 KB

This is a power of attorney form for joint applicants, allowing them to authorize one of their members to represent them in the procurement procedure.

HD Lisa 7 - Kinnituse vormDOC
HD Lisa 7 Vorm - Kinnitused.docx -- 17.0 KB

This form serves as the bidder's confirmation that they have reviewed the tender conditions, meet all requirements, possess the necessary qualified workforce, and are not subject to any exclusion grounds specified in the Public Procurement Act.

HD Lisa 8 - CV vormDOC
HD Lisa 8 Vorm - CV.docx -- 18.6 KB

This document is a CV form intended for detailed submission of the professional work experience and project participation of specialists involved in the tender, including information on their role, professional tenure, and completed tasks.

HD Lisa 9 - Maksumuse vormDOC
HD Lisa 9 Vorm - Hinnapakkumus.docx -- 18.8 KB

This mandatory price proposal form requires bidders to submit their general company details and the costs for creating, implementing, and providing 36 months of maintenance for the unified national library system and joint search solution.

PD Annex 1 - Technical specifications Annex 1.1 Functional and non functional re...XLS
PD Annex 1 - Technical specifications Annex_1... -- 138.0 KB

This document is a template for bidders to detail how their proposed solution meets the functional and non-functional requirements of the unified nationwide library system, indicating compliance and willingness to negotiate specific points.

PD Annex 1 Technical specificationsPDF
PD Annex 1 Technical specifications.pdf -- 779.3 KB

This document details the technical and functional requirements for the creation, implementation, and management of a unified nationwide library services platform and a discovery services solution for Estonian libraries.

Aperçu des documents

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75
Bon

Score de qualité de l'appel d'offres

This tender for a national library system is well-structured with comprehensive documentation and clear requirements, demonstrating good legal compliance and fairness, though it lacks explicit sustainability considerations and could improve clarity regarding its contractual framework.

Répartition du score

Conformité légale75/100

The tender demonstrates good legal compliance with reasonable deadlines (43 days), a clearly defined negotiated procedure, and appropriate CPV codes. The use of ESPD and reference to the Public Procurement Act indicate adherence to national and EU regulations. No disputes or suspensions are noted.

The 'Over Sum Limit: No' flag for a 4.66M EUR tender is a minor ambiguity, as this value typically exceeds EU thresholds, implying full EU procurement rules apply.
Clarté80/100

The tender description is clear, and requirements are well-documented through numerous forms and detailed technical specifications provided in both Estonian and English. Evaluation criteria are specified as 'relative_weighting' and further detailed in a dedicated document.

The presence of two distinct draft contracts (Lisa 2 and Lisa 3) without explicit clarification on their relationship or applicability could lead to minor confusion for bidders.
Exhaustivité70/100

All essential information, including title, reference, organization, estimated value, deadlines, and duration, is comprehensively provided. The tender includes a robust set of 17 documents, covering all necessary forms, technical specifications, and contractual drafts.

The relationship between the two draft contracts (one with the National Library and one with the Consortium) is not explicitly clarified, which slightly diminishes the completeness of the overall contractual framework.
Équité85/100

The tender exhibits high fairness with full document access, a disclosed estimated value, and reasonable preparation deadlines. The support for e-procurement and electronic submission ensures equal access. Evaluation criteria are objective and transparent, and requirements appear generic, not tailored to a specific company.

Aspect pratique65/100

Electronic submission is supported, and the contract start date and duration are clearly specified. While a direct document URL is not explicitly provided in the summary, it is implied by the e-procurement characteristic.

The 'Exact region unspecified' for location information, while understandable for a national system, is a minor detail.
The absence of an explicit document URL in the provided summary, though implied by e-procurement, could be a minor practical point.
Cohérence des données90/100

All key fields are populated, and there are no detected suspensions or disputes. Dates are logical and consistent throughout the tender information. The 'Over Sum Limit: No' flag is likely a system artifact and does not indicate internal data inconsistency.

Durabilité50/100

The tender does not explicitly incorporate green procurement, social aspects, or innovation focus. It is also not indicated as EU-funded, which often correlates with higher sustainability standards. This represents a missed opportunity to integrate broader sustainability principles.

No explicit green procurement criteria.
No explicit social criteria.

Points forts

Comprehensive and well-structured documentation, including forms and technical specifications in two languages.
Clear and reasonable deadlines for a complex IT project.
High transparency with disclosed value, e-procurement, and specified evaluation criteria.
Detailed AI-extracted requirements covering all essential aspects.
Electronic submission and negotiation allowed, promoting broader participation.

Préoccupations

Lack of explicit clarification regarding the relationship between the two provided draft contracts.
Absence of explicit green procurement, social, or innovation criteria.
Minor ambiguity regarding the 'Over Sum Limit' flag for a high-value tender.

Recommandations

1. Clearly define the relationship and applicability of the two draft contracts (Lisa 2 and Lisa 3) within the main tender document.
2. Consider integrating specific green procurement, social responsibility, or innovation-focused criteria into future tenders.
3. Ensure all relevant document URLs are explicitly and easily accessible on the e-procurement platform.

Aperçu de la notation IA

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